Microsoft Teams Rooms licenses
Microsoft offers two licenses for Teams Rooms systems that participate in Teams meetings and calls:
Microsoft Teams Rooms Pro delivers enhanced in-room meeting experiences like intelligent audio and video, front row and large galleries, and dual screen support. The Teams Rooms Pro license also provides advanced management features like remote device management, conditional access policies, and detailed device analytics.
Teams Rooms Pro is a great fit for medium and enterprise organizations, as well as smaller organizations with larger room counts or more advanced needs. Teams Rooms Pro licenses can be used to license both certified Teams Rooms systems and Teams Panels.
Microsoft Teams Rooms Basic provides core meeting experiences to organizations that purchase a certified Microsoft Teams Rooms system, at no additional cost. The Teams Rooms Basic license includes scheduling, joining meetings, content sharing, and collaborative white boarding, as well as basic security and management capabilities out-of-the-box.
A Teams Rooms Basic license can be used to license a single certified Teams Rooms system in a room. If you want to log into more than one Teams Rooms system in a room using the same resource account, you need to use a Teams Rooms Pro license.
You can assign up to 25 Microsoft Teams Rooms Basic licenses to Teams Rooms systems in your organization. If you need to license more than 25 Teams Rooms systems, those additional licenses need to be Teams Rooms Pro licenses. Teams Rooms Basic licenses can be used to license Teams Rooms systems only and not Teams Panels.
A Teams Room system can be one of the following:
- A Teams Rooms on Windows compute module and attached touch console
- A Teams Rooms on Android device and touch console connected via either an IP-based or USB connection
- A Surface Hub
The remote administration tasks you perform on a Teams Rooms system or device in the Teams admin center depend on the license that's assigned the system or device. For more information, see Microsoft Teams Rooms license overview in Teams admin center.
Important
User licenses aren't supported for use with meeting devices. User licenses that have been assigned to teams meeting devices need to be replaced by a Teams Rooms Basic or Teams Rooms Pro license prior to July 1, 2023. Meeting devices that have a user license after July 1, 2023 will be blocked from signing in until a Teams Rooms license is assigned.
Also, Microsoft Teams Shared Devices licenses aren't supported on and won't work with Teams Rooms devices. Teams Rooms devices should only be assigned Teams Rooms Basic or Teams Rooms Pro licenses.
Teams Rooms license service plan comparison
The following table shows the services included in each Teams Rooms license.
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Maximum number of licenses | 25 | Unlimited |
| Microsoft Teams | ✔ | ✔ |
| Audio Conferencing1 | ✔ | ✔ |
| Whiteboard | ✔ | ✔ |
| Teams Phone | ✔ | |
| Microsoft Intune | ✔ | |
| Azure Active Directory Premium Plan 1 | ✔ | |
| Skype for Business Plan 22 | ✔ | |
| Geographic availability | Worldwide | Worldwide |
| Segment availability | Commercial, Worldwide Public Sector, Education, Charity, GCC | Commercial, Worldwide Public Sector, Education, Charity, GCC, GCC-High |
| Channel availability | Web Direct, New commerce experience (NCE) - Customer led3 | EA, EAS, EES, CSP, Web Direct, NCE - Customer led, NCE - Partner led |
1 To verify service availability, see Country and region availability for Audio Conferencing and Calling Plans. Communication Credits may apply for additional services, such as toll-free, international minutes for domestic plans, and so on. You can disable these features to avoid additional billing.
2 Included to enable certain legacy authentication methods.
3 You need to add and assign a free Teams Rooms Basic license for each device via the Microsoft 365 admin center.
Switching from Teams Rooms Standard and Teams Rooms Premium
If your organization has meeting devices that use the Teams Rooms Standard or Teams Rooms Premium legacy licenses, you can continue using those licenses until their expiration date. Upon the expiration date of your existing legacy licenses, we recommend that you transition to the Teams Rooms Pro license. The meeting and management features* available in both of the legacy licenses have been combined in the Teams Rooms Pro license.
Important
Legacy licenses won't automatically transition to the new licenses. Upon expiration of a legacy license, you'll need to purchase a new Teams Rooms Pro (recommended) or Teams Rooms Basic license. Teams Rooms Pro licenses can be purchased through the Microsoft 365 admin center or your preferred sales channel. Teams Rooms Basic licenses can only be purchased through the Microsoft 365 admin center.
If your organization has an Enterprise Agreement, you can continue using your existing legacy licenses until your next renewal period. You can also continue to reserve additional legacy licenses until your next renewal period. For more information, contact your Microsoft representative.
For information about legacy licenses, see Microsoft Teams Rooms legacy licenses.
*Microsoft Service engineers will no longer serve as intermediaries to incident response starting October 1, 2022.
Teams Rooms Basic and Teams Rooms Pro feature comparison
The following tables compare the Teams Rooms Basic and Teams Rooms Pro licenses and show what features are available with each. If a feature isn't available for a license, that feature can't be used on Teams Rooms devices that have been assigned that license. To use a feature on a Teams Rooms device, assign the license in which that feature is available to that device.
Meeting join
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Join Teams meetings with 1-touch, proximity, and meeting ID | ✔ | ✔ |
| Start ad hoc meetings from the room | ✔ | ✔ |
| Direct Guest Join for Zoom and Webex meetings | ✔ | ✔ |
| Join meetings across Teams clouds | ✔ | |
| Room check-in with Teams Panel | ✔ |
Share and collaborate
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Share and view all Teams content types | ✔ | ✔ |
| Share whiteboard with Content Capture Camera | ✔ |
Meeting engagement
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Teams video gallery with multiple layout options | ✔ | ✔ |
| Front row | ✔ | |
| Together mode | ✔ | |
| Large gallery (up to 50 videos) | ✔ | |
| Dual screen support | ✔ |
Calling
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Make and receive peer to peer and group calls | ✔ | ✔ |
| Microsoft 365 Phone System | ✔ |
Intelligent audio and video
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Support for Intelligent Speaker live transcript with speaker identification | ✔ | |
| Multi-camera support | ✔ | |
| Panoramic room view | ✔ | |
| AI noise suppression | ✔ | |
| People counting | ✔ |
Security and compliance
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Secure operating system | ✔ | ✔ |
| System level security (Secure boot, Assigned Access mode, etc.) | ✔ | ✔ |
| Azure AD condition access policies | ✔ |
Device management
| Microsoft Teams Rooms Basic | Microsoft Teams Rooms Pro | |
|---|---|---|
| Teams Admin Center enrollment and inventory | ✔ | ✔ |
| Automatic software updates | ✔ | ✔ |
| Detailed system and configuration information | ✔ | |
| Peripheral health management | ✔ | |
| Remote configuration | ✔ | |
| Device history and activity | ✔ | |
| ITSM integration | ✔ | |
| Custom health alerts | ✔ | |
| Device analytics | ✔ |
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