Manage Microsoft Teams Rooms

If you have Microsoft Teams Rooms in your organization, you have flexible management options. You can manage the devices yourself in the same central location where you manage all you Teams solutions, Microsoft Teams admin center. Alternately, you can transfer management responsibility to dedicated experts using Microsoft Teams Rooms Managed Services. You can also delegate management access to a partner of your choice for either of the options.

With Microsoft Teams admin center, you can:

  • Perform device management like restarting devices and downloading device logs
  • Apply Teams-specific settings
  • Check the health status of Microsoft Teams Rooms and their peripherals, including cameras, displays, microphones, and so on
  • Review current and past meeting activity (such as details about call quality, network health and connectivity, and number of participants)
  • See peripherals (such as cameras and projectors) connected to Microsoft Teams Rooms

To manage Teams Rooms devices, open the Microsoft Teams admin center and go to Teams Devices > Teams Rooms on Windows.

Teams Rooms summary page in Teams admin center.

Important

To manage devices using the Teams admin center, you need to be assigned the Global Administrator, Teams Administrator, or Teams Devices Administrator roles.

Make changes to Teams Rooms devices

If you have more than one Teams Rooms, you can do most actions on multiple devices at the same time. For example, you can set Teams app settings on all of your Teams Rooms at the same time.

Device settings

You can change settings on one or more Teams Rooms in your organization. To change settings, select the device or devices you want to manage and then select Edit Settings. A new pane will open with all of the settings you can change. The following table lists the settings you can change using the Teams admin center. Some settings are only available when you select a single Teams Rooms.

If you select more than one, settings that support bulk editing show the two following options.

  • Keep existing value If you choose this option, no changes will be made to the setting on the Teams Rooms you selected.
  • Replace existing value with If you choose this option, you can update the setting on the Teams Rooms you selected with the value you provide.

    Caution

    Existing values on the settings you choose to update will be replaced with the value you provide. If you want to add to a list of existing values, you need to include the existing values with the value you want to add. For example, if a setting has an existing domain list of contoso.com, fabrikam.com, and you want to add northwindtraders.com, the value you need to provide would be contoso.com, fabrikam.com, northwindtraders.com.

    If you select multiple Teams Rooms, the setting on all of the devices you select will be changed to the value you provide. If Teams Rooms have different values for a setting, they'll all be updated to the same value.

Setting Accepted values Supports bulk edit
Account
Email Email address No
Supported meeting mode Microsoft Teams only
Skype for Business (default) and Microsoft Teams
Skype for Business and Microsoft Teams (default)
Skype for Business Only
Yes
Modern authentication On
Off
Yes
Exchange address Email address No
Domain\username (optional) Account domain and user name No
Configure domain Comma-separated list Yes
Meetings
Automatic screen sharing On
Off
Yes
HDMI ingest audio sharing On
Off
Yes
Show meeting names On
Off
Yes
Auto-leave if everyone else left meeting On
Off
Yes
Join third-party meetings Cisco Webex
Zoom
Yes
Join with room info Selected
Unselected
Yes
Join with custom info Selected
Unselected
Yes
Name (required) Name of room or space Yes
Email (required) Email address Yes
Device
Dual monitor mode On
Off
Yes
Allow content duplication Selected
Unselected
Yes
Bluetooth beaconing On
Off
Yes
Automatically accept proximity-based meeting invitations Selected
Unselected
Yes
Send logs with feedback On
Off
Yes
Email address for logs and feedback Email address Yes
Coordinate Meetings
Coordinated Meetings On
Off
No
Turn on this device’s microphone On
Off
No
Let people enable when joining a meeting Selected
Unselected
No
Turn on this device’s camera On
Off
No
Let people enable when joining a meeting Selected
Unselected
No
Turn on whiteboarding for this device On
Off
No
Trusted device accounts (separate with commas) List of devices No
Peripherals
Conferencing microphone List of available microphones No
Conferencing speaker List of available speakers No
Default volume 0-100 No
Default speaker List of available speakers No
Default volume 0-100 No
Content camera List of available cameras No
Content Camera Enhancements On
Off
No
Rotate Content Camera 180 degrees On
Off
No
Theming
Default
No theme
Custom
List of built-in themes
Yes

Cortana settings

You can enable Cortana for Voice Activation or Push to talk using PowerShell for all devices in your organization, or for each device separately.

See Microsoft Teams Rooms on Windows in the "Cortana voice assistance in Teams" article.

Front row layout settings

Front row is meeting view layout option for Teams Rooms on Windows.

Teams device App version Front of room display
Microsoft Teams Rooms on Windows 4.11.12.0 or higher (The latest version is recommended) Supports single and dual displays; Minimum size: 46 inches; Aspect ratio 16:9 with 1920x1080 resolution or 21:9 with 2560x1080 resolution; All displays should be set at 100% scaling in Windows settings

See Microsoft Teams Rooms maintenance and operations, to adjust your display settings to meet Front row's requirements.

To learn how to set Front row as the default layout for a room, or how to turn it off, see Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file.

See Known issues for more information on managing Front row.

Device restart options

Changes to device settings will only take effect after Teams Rooms has been restarted. When you make changes that need a restart, you can choose whether to restart immediately or schedule a restart. Here are the available restart options:

  • Immediate restart If you choose this option, all of the devices you're making changes to will restart as soon as you select this option.
  • Scheduled restart If you choose this option, you can restart the devices you're making changes to at a time that's less disruptive to your organization.
    • Select date and time - Choose the specific date and time to restart the device. The date and time you choose is local to the device being restarted.
    • Leave update for nightly reboot Devices are restarted nightly to perform maintenance. Changes you make to devices will be applied during this restart.

Caution

Teams Rooms that are in use at the time of a restart will become unavailable for the duration of the restart process. They'll be disconnected from in-progress meetings and won't be available to join new meetings.

Remove device

When you remove a device, the device is removed from your organization and no longer appears in your list of Teams Rooms on Windows in the Teams admin center.

If you remove a device and it's still configured with a valid username and password, it will be automatically re-added to your Teams Rooms list if it connects to Microsoft 365 again.

To remove one or more devices, do the following:

  1. Go to Teams Devices > Teams Rooms on Windows and select the devices you want to remove.
  2. Select Remove.

Download device logs

You can download a copy of a device's diagnostic log files if requested to do so by Microsoft support. Log files are compressed into a zip file that can be downloaded from the Teams admin center.

To download logs from a Teams Rooms device to your computer, do the following:

  1. Go to Teams Devices > Teams Rooms on Windows and select the name of the device you want to download logs from.
  2. Select Download device logs. It can take several minutes for device logs to become available.
  3. Select the History tab and then select log file link under Diagnostics file. A zip file containing your device's diagnostic log files will be downloaded to your browser's default Downloads folder.

View device information

From the Teams admin center, you can view the overall status of all devices in your organization and view details of each device individually.

Teams Rooms system dashboard

The Teams Rooms system dashboard shows you the status and health of all of your devices at a glance.

Device details view

To view detailed information about a device, select its name from the device list. When in details view, you can see the following information about your device:

  • Health status Shows the overall health of the Teams Rooms device. Health status can be either Healthy or Unhealthy.
  • Offline since Shows the last time Microsoft 365 was able to communicate with the device.
  • Device status Shows the current state of the device: Idle, Teams meeting, Skype meeting, or Ingest.
  • Peripherals Shows the peripherals connected to your Teams Rooms device and their health status. Health status can be either Connected or Disconnected.
  • Health Shows detailed information about the peripherals connected to your Teams Rooms device, network connectivity, sign in status to required services, and software version information.
  • Details Shows manufacturer information, network IP address, and Teams Rooms device serial/MAC address.
  • Activity Shows past meeting details including date and time of the meeting, number of participants, duration, and audio quality. For more information about meeting details, see the Meeting activity details section later in this article.
  • History Shows a history of management activity on the Teams Rooms device, including configuration updates, device restarts, and device log download links.

Meeting activity details

The Activity tab in Teams Rooms device details shows high-level and detailed information about all of the meetings the device has participated in over time. In the Activity tab, you can see when a meeting was held, how many participants attended the meeting, and the quality of audio during the meeting.

Teams Rooms device activity summary list.

To see the detail information about a specific meeting, select the date and time of the meeting you want more information about. If a meeting has only two participants, you'll see the participant details page, otherwise you'll see a participant summary page.

Participant summary

The participant summary page shows all of the participants that attended the meeting. You can see when each participant joined the meeting, their name, audio quality, and what features were used during their session. To view the details of a participant's session, select the session start time for that participant.

Teams Rooms device conference details.

Participant details

The participant details page shows end-to-end diagnostic information for that participant's session. As shown in the following graphic, Device, System, and Connectivity information is provided for the participant and for the Teams Rooms device. Network diagnostic information between the participant and the Teams Rooms device is also provided. Select the icon for the context you want more information about. For additional diagnostic information, select the Advanced tab.

Teams Rooms device call details.