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How to modify "Classic" style for Word 2013 indexes

Anonymous
2015-11-15T19:24:33+00:00

I like the Classic index style with the first letter header for each new section (e.g. B section header when entries change from starting with A to B).  I want to change the formatting (font size, line spacing, etc.) of the Classic style, but the modify button is greyed out.  I can get the format I want by selecting "from template", but I don't see a way to add the headers.  Is there a way to either:  modify the Classic style; or add the header to the "from template" option?

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Jay Freedman 207.7K Reputation points Volunteer Moderator
2015-11-15T21:09:58+00:00

To add the group headings to the "from template" index, after you've inserted the index, right-click anywhere inside the index and click Toggle Field Codes. In the code, after the keyword INDEX, add the switch

   \h "A"

to make it look like

   { INDEX \h "A" \c "2" \z "1033" }

(some of the other switches may be different). Then right-click again and click Update Field.

If you would rather start with the Classic style and change the formatting, here's how:

The only thing the Modify button in the Index dialog lets you do is to modify the nine paragraph styles named Index 1, Index 2, ... Index 9. Although that button is disabled when you choose any of the built-in indexes (and no, I don't understand why the program does that!), you can use the standard style-modification methods outside of that dialog.

Because the Index N styles aren't ordinarily included in the Quick Styles gallery on the Home ribbon, you'll need to use one of the other ways to get to the Modify Style dialog. The simplest is to press Ctrl+Shift+S to open the Apply Style box, type Index 1 in the Style Name box, and click the Modify button.

In the Modify Style dialog, click the "New documents based on this template" if you want to change the default for all future documents based on the current template. Then change the font name and size. Click the Format button at the bottom left, click Paragraph, and change the line spacing. Click OK.

Repeat for the Index 2 style that's applied to second-level subentries. Repeat for Index 3 through 9 if you use those levels. You may also want to modify the Index Heading style, which formats the letter at the start of each group.

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  1. Jay Freedman 207.7K Reputation points Volunteer Moderator
    2015-11-15T22:16:54+00:00

    The documentation of the field codes and their switches is at http://office.microsoft.com/en-us/word-help/field-codes-in-word-HA102110133.aspx. The page says it's for Word 2010, but very little has changed in the 2013 and 2016 versions.

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  2. Anonymous
    2015-11-15T21:30:04+00:00

    Jay,

    Worked perfectly, thanks.  I knew there had to be a simple solution.  Any suggestions on where such things (options and switches) are actually documented so we mere mortals can look them up?

    Richard

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  3. Anonymous
    2015-11-15T21:11:52+00:00

    It is an index (back of the book), hence the alphabetic listings grouped by beginning letter as described in my post.

    "...Classic index style with the first letter header for each new section (e.g. B section header when entries change from starting with A to B)." 

    Thanks,

    Richard

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  4. Stefan Blom 341.3K Reputation points MVP Volunteer Moderator
    2015-11-15T19:52:39+00:00

    Is this a table of contents or an index? A table of contents lists heading paragraphs in the order that they appear in the document, while an index lists keywords alphabetically.

    To add headings in a table of contents, you will have to format your headings in the document with heading styles (Heading 1 through Heading 9). Then update the TOC so that it reflects recent changes. See http://shaunakelly.com/word/numbering/tableofcontents.html.

    If you want to reformat TOC entries, modify the corresponding TOC styles (TOC 1 for Heading 1 entries, TOC 2 for Heading 2 entries, etc.).

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