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Type in two places at the same time Office/Word

Anonymous
2016-02-04T13:27:25+00:00

Hello all,

I found a document online in PDF form that I suspect has been converted from a word document, although I may be wrong, and when I type in one place it automatically types the same thing below on the game cards (see link). How can I create a document that does this? 

http://www.kidzmet.com/files/trivial_pursuit.pdf

I don't want to use bookmarks or references, I am interested in being able to use this feature. How can I set up a document to do this? I have investigated for hours and hours, but I haven't had any luck. 

I believe I have office 2010 or 2011 (?) for my Mac. Is there a way to do this on a newer version of Office? Any hints, tutorials, videos or comments are greatly appreciated!

Thank you!!

Microsoft 365 and Office | Word | For home | Windows

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  1. John Korchok 231.5K Reputation points Volunteer Moderator
    2016-02-04T20:03:53+00:00

    To set up a PDF form that works this way, you'll need a full copy of Acrobat. Using the Tools>Forms menu, you can create a form, then insert text fields. To repeat information between text fields, just copy the fields and move them to where you need them. As long as the fields have identical names, the information typed into one field will automatically echo in the other one.

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  1. Bob Jones AKA CyberTaz MVP 435K Reputation points
    2016-02-04T17:37:09+00:00

    Just some info which may be useful...

    According to the Properties of the PDF, the content originally was created using Adobe Illustrator CS4. The PDF most likely was output directly from Illustrator. In that case, Adobe Acrobat probably was used to add the Form Fields. I opened the PDF with Acrobat Professional v9.5.5 & found that the document is not protected in any way, so it can be edited & revised if you have comparable software. Beyond that I really can't offer much.

    Suzanne moved your question to the Word for Mac Community so you probably will not hear anything more from her -- she deals almost exclusively with Office for Windows. Hopefully someone more familiar will address your question, but I can tell you that doing this sort of project in Word most definitely would involve the use of the tools she mentioned.

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  2. Anonymous
    2016-02-04T16:39:56+00:00

    Hi Suzanne,

    Thank you for responding. I appreciate it. So this was done on an original PDF form, and it wasn't later converted to a PDF? Without abusing your knowledge, would you happen to know what this feature is called so I can try and search for it? Have you got any idea as to how to set it up? 

    Thank you again!

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  3. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2016-02-04T13:50:41+00:00

    The example you have shown is a PDF form, in which Adobe form fields are used, so there is no exact equivalent in Word. Word can do this with text form fields and cross-references to the bookmarks of those fields. It can also do it very sleekly with StyleRef fields, but you'd have to have a different style for every entry, which would be prohibitively difficult for this application.

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