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Shared printer name example

Adir B 62 Reputation points
2022-09-15T10:32:10.977+00:00

Hi guys,

I'm a sys admin and I have about 30 printers of Brother, HP , Konica and Lexmark

We have a several departments like Finance IT MNGMT BU and more,

is there any good name I can give those printers in domain to make order and it will be easy to recognize it?

Thanks

Windows for business | Windows Server | User experience | Print jobs
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  1. Andreas Baumgarten 123.6K Reputation points MVP Volunteer Moderator
    2022-09-19T17:31:44.54+00:00

    Hi @Anonymous ,

    I've seen 3 different naming conventions for shared printers so far:

    • Naming the shared printer like Pinter01, Pinter02, Pinter03, ...
    • Naming based on department like FinancePrt01, HrPrt01, ...
    • Naming based on location like B01F01R12, B01F01R10, B02F02R09, ... (B = Building, F = Floor, R = Room)

    Naming by location makes it easy to find the printer and the printed documents. For instances if departments are spread over different locations. You have to maintain the name of the printer if moved to a different location.
    Naming by department makes it easy to find the printer and the printed documents if the department is centralized at the same and known location. You have to maintain the name of the printer if moved to a different department.

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    (If the reply was helpful please don't forget to upvote and/or accept as answer, thank you)

    Regards
    Andreas Baumgarten

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  1. Limitless Technology 44,766 Reputation points
    2022-09-19T09:05:52.29+00:00

    Hello there,

    Do you need the steps to rename your domain Printers? If you are in search of a good name for your printer this forum might not be the right place.

    To rename a printer:
    -Click the Start button, type Devices, and Printers, and select the same from the list.
    -Right-click a printer, and then click Printer properties.
    -Click the General tab, and then type the new name in the text box.
    -Click Apply/OK.

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