Formatting SEQ field for list of tables

Update all SEQ fields by switching to Print Preview (Ctrl+P) and then go back to Print Layout view by pressing ESC.

If when you toggled on the display of the field codes, for the captions that did not appear in the table of tables, you did actually see

Table { STYLEREF "1" \n  \* MERGEFORMAT }-6

you could replace the 6 with

{  SEQ TABLE \S 1 \* ARABIC  \* MERGEFORMAT }

By way of explanation, the 

 { STYLEREF "1" \n  \* MERGEFORMAT }

part of the field is what returns the Heading 1 number - 5 in the case that you cite.

The 

{  SEQ TABLE \S 1 \* ARABIC  \* MERGEFORMAT }

Provides the number after the - and the \s 1 switch in that field instructs the system to recommence the numbering sequence after a a new Heading 1 style (Chapter) In addition, you need to look at the styles applied to both the captions that do appear and those that do not.  If they are different, you need to apply the style that has been assigned to the captions that do appear, to the captions that do not appear, so that they all have the same style.

Hello,

All of the table styles are the same though, so the list of tables mustn't be having a problem with the style (as it's picking some tables up and not others) - I think it might be the SEQ field as these are different.

For those tables that DO appear in the list of tables, this is the SEQ field:

Table { STYLEREF "1" \n  \* MERGEFORMAT }-{  SEQ tABLE \S 1 \* ARABIC  \* MERGEFORMAT }

The above when I tried to copy it into this reply message appeared as 5-5 (which is the correct table number).

This is the SEQ field for a table that DOES NOT appear in the list of tables:

Table { STYLEREF "1" \n  \* MERGEFORMAT }-6

When I tried to copy that SEQ field into this reply it appeared as 5 (table number should be 5-6).

I'm afraid I won't be able to send the document as it's contains confidential information.

Thanks,

Em

How are the SEQ fields different for the missing table captions? By default, Word looks at the SEQ identifier when creating a list of tables.

The alternative, as Doug has explained, is to create the list of tables based on styles instead. Of course, it assumes that you have consistently applied a paragraph style to table captions (and that any figure captions in the same document are formatted in a different style).

By default, the style used for the captions for Tables, Figures, etc is the "Caption" style.  It is not essential for that style to be used for the captions, but if it is not, in the Table of Figures dialog, it is necessary to click on the Options button and select the Style from which the table of figures is to be built.

When you toggle on the fields in the document, what is the difference between the fields for the captions that do appear in the list of tables and those that do not.

If you cannot work out how to overcome the problem, if you send me a copy of the document, referencing this thread in the covering email message, I will investigate the issue.