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Style Heading 4 in paragraph missing in Navigation Pane, Word 2013

Anonymous
2013-07-18T23:52:29+00:00

In Word 2013, I changed text to heading 4 style at the beginning of paragraphs and it didn't appear in navigation, except for one phrase with no normal text after the heading text.

I have a long document (200+ pages) with Style Headings 1-3 for organization. I was manually adding a 4th heading at the beginning of some paragraphs and decided to switch to using Style, so they would appear in the Table of Contents (via Word Reference menu) later. I edited all those to Style Heading 4, and all but one were not added to the Navigation Pane. The one that was added had no paragraph (Style Normal) text after the Heading 4 text, while all the others did. I want all of the Style Heading 4 headings to appear in the Navigation Pane, and later in the Table of Contents when I add it. It appears that only paragraphs with Style Heading will add to the Navigation Pane, not text that is assigned to Style Heading in a Style Normal paragraph (even though the formatting changes to the set style).

To resolve this problem, I tried:

  • Closing out of all Word documents and re-opening the file.
  • Copying a segment of text and pasting it into a new Word file. This did not fix the problem, though all the other heading styles copied correctly.
  • Checking the Styles Pane for incorrect data. There were no differences between the heading that appeared in the Navigation Panes and those that didn't.
  • Adding a paragraph space between the Heading 4 text and the Normal text. This did not add it to the Navigation Pane. I use Word with "Show Formatting" enabled, so I noticed the paragraph marker was still black after the Heading 4 text. I selected the line and changed the whole thing to Heading 4, the paragraph marker turned blue, and the Heading 4 text appeared in the Navigation Pane. Then I tried deleting the space to get my paragraph back where I want it, and it changed the whole paragraph from Normal to Heading 4. It then locked, and wouldn't let me change the paragraph back to normal. I had to undo to get it back to the Styles I want, removing it from the Navigation Pane.

Below is a simplified Style text layout. Heading 4a doesn't show in the Navigation Pane, but Heading 4b does. All the other Style Heading text appears in the Navigation Pane, and doesn't have additional styles in the paragraph, like Heading 4a does.

X. Heading 1

normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal

A. Heading 2

normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal

  1. Heading 3

normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal

a. Heading 4a. normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal normal

b. Heading 4b.

normal normal normal normal normal normal normal normal normal normal normal normal normal

Is this a bug? If yes, is there a workaround that will let me keep normal paragraphs with headings that show in the navigation pane? If not, what am I doing wrong?

Thank you!

Microsoft 365 and Office | Word | For home | Windows

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5 answers

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  1. Charles Kenyon 166.4K Reputation points Volunteer Moderator
    2016-09-22T12:44:04+00:00

    Thank you for the comment. The Hide/Show/Hide Until Used attributes are used for display in the Quick Styles on the Ribbon and for display in the Styles Pane. They have no effect on the Navigation Pane.

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  2. Anonymous
    2016-09-22T12:36:50+00:00

    Each style can be hidden with different options, such as:

    • Show
    • Hide until used
    • Hide

    By default, Heading 4 is configured as "Hide". To change this use the following procedure:

    1. In Word click on the syltes windows so that it is shown in the side-bard.
    2. Below you have three little icons. Click on the icon labled "Manage Styles"
    3. Select the tab 'Recommended'.
    4. Select style you want to modify a choose on the options.

    I hope this makes more sense to you.

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  3. Stefan Blom 338.5K Reputation points MVP Volunteer Moderator
    2013-12-21T18:16:41+00:00

    Enable the display of nonprinting marks to ensure that the correct piece of text has the correct formatting. For example, you can click the ¶ button on the Home tab. An ordinary paragraph mark looks like this: ¶. A style separator is a paragraph mark surrounded by a dotted line.

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  4. Anonymous
    2013-07-19T20:55:55+00:00

    Thank you!

    For some reason, this is only partially working. I went through the Heading 4 text, hit ENTER, went back up to the line, hit CTRL+ALT+ENTER, and the paragraph popped back up where it's supposed to be with the blue paragraph marker in place. But, only the first few were added to the Navigation Pane.

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  5. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2013-07-19T03:06:14+00:00

    Instead of just applying the heading style to a portion of the paragraph, use a style separator. See the "Use Style Separators with Heading Styles" portion of http://support.microsoft.com/kb/285059/en-us. You can enter a style separator with Alt+Ctrl+Enter. The thread at http://answers.microsoft.com/en-us/office/forum/office_2010-word/where-can-i-find-style-separator-in-ms-word-2010/76665d88-6cd2-4cbb-8643-b3a0ba1bd4cf clarifies the use of the style separator.

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