Share via

Table of Contents Formatting issues and Headers that contain Chapter

Anonymous
2017-06-23T00:38:12+00:00

The TOC Format section is terrible in regards to "Making just how I want it" as Word proclaims.

My issue is this... I have a novel that has a formatted title on two line, and not on the same line. The Chapter Number is on the first line, with the name of the chapter below. The Chapter number I put on the a separate Heading Style called "Chapter Number", and the chapter name on a Heading style as "Chapter Name". Pretty simple. 

In the Table of Contents, I want each line to have "Chapter Number", "Chapter Name"..... (right justified page number).

The Word formatting just doesn't seem to allow for this. Instead I get at best a forced "Chapter Number" ...... (page number); next line: "Chapter Name"......(same page number as above). The formatting is ridicules as I can't even turn off the page numbers for any particular "Heading" I include in the list of the TOC.

Side question, What the heck does the "Add Text" in the TOC Ribbon actually supposed to do (other than ruin my TOC Format)?

Lastly, I want each "Chapter Name" Heading Style, to be in the top right of my header for each chapter section. I've already sectioned each chapter, but after looking through the "Add Field" content, I don't see anything obvious that pertains to a Section Name = "Chapter Name" Heading.

Can anyone thoroughly answer these?  

Thank you!

Microsoft 365 and Office | Word | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

14 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Doug Robbins - MVP - Office Apps and Services 323.1K Reputation points MVP Volunteer Moderator
    2017-06-26T03:56:27+00:00

    Using a Style Separator  (ALT+CTRL+ENTER), you can have two styles on the one line.

    Was this answer helpful?

    4 people found this answer helpful.
    0 comments
  2. Anonymous
    2017-06-23T06:34:31+00:00

    Thank you for the effort Doug.

    I will note that I purposely split the "Chapter Number" and the "Chapter Name" on different Heading Styles. This was partly so I could format the Header like I wanted. Chapter Number over Chapter Name, right justified. I figured that one out finally.

    My main issue though, remains. My Finally result, I want it to look like this:

    Chapter #, Chapter Name................................................................................................................ Page #

    Currently I'm stuck with either:

    Chapter #.................................................................................................................................................Page #

    Chapter Name........................................................................................................................................Page # (same as Ch#)

    Or just one of them.

    I was hoping that I could edit the Field code in the TOC to get my desired result, but I haven't found the right coding to do so. The Field coding to include my two Heading Styles as shown above. I think I'm just missing the magic code. Of course I'm under the conclusion that it shouldn't be this hard to get it this way in the first place.

    Thanks in advance.

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  3. Suzanne S Barnhill 278K Reputation points MVP Volunteer Moderator
    2017-06-24T02:46:13+00:00

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  4. Anonymous
    2017-06-23T23:43:14+00:00

    Doug, 

         I'm sorry but your directions and explanation don't follow through to the end result.

    First, under Insert Tab, What Galleries? where? There's no Galleries button. I have to type in the search field just to pull up your multilevel dialog box.

    Second, you don't explain if my current TOC is selected, or this is supposed to develop a new one. After trying out this dialog, it affected my entire book, inserting Chapter # to my Chapter Names, which isn't what I wanted at all, and "numbered" the TOC with an alpha system, not numerical, and I did exactly as you showed.

    Which leads me to lastly, I see that you provide no end result example, so that I can see that you method is successful.

    Again, this shows that Word is still not flexible enough, nor thorough enough to provide easy and practical solutions.

    The Coding is supposed to provide a more flexible solution, yet here proves again that Word is limited in its ability.

    Solutions should be step by step, clear, concise and provides an end result example. Being vague accomplishes nothing. This is why I asked for a Thorough answer at the beginning.

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  5. Doug Robbins - MVP - Office Apps and Services 323.1K Reputation points MVP Volunteer Moderator
    2017-06-23T05:05:35+00:00

    If the following is something like what you want

    where the chapter heading text outlined in red is all in the Heading 1 style and the text in green is displayed by the use of a StyleRef field that takes Heading 1 as its argument.  Note that there is a new line character (Shift+Enter between the tab space after the Chapter number and the start of the Chapter Title and, you will have to put up with the new line character appearing in the header, but of course, they do not print.  In the body of the document, the chapter heading  was center aligned by defining the Heading 1 style to be aligned that way.  It could however had been aligned Left or Right if desired.

    The word Chapter in the chapter heading is part of the definition of the numbering as shown below:

    If that is not the way you want it, provide us with more details of what you want.  A manually created example may help.

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments