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9" high x 12" wide envelopes are a common size in North America to insert 8.5" x 11" documents before distributing them.
When printing on envelopes in Word there are many envelope sizes presented but not the common 9 x 12 size.
To print on this envelope size, the ability to create a custom size is present but it involves many necessary keystrokes. Additionally, Word does not seem to automatically retain all of those custom sizes settings once the application is closed.
Currently, I am using the work around of 13" Legal (8.5" x 13")which is the closest pre-made envelope size that Microsoft seems to offer.
I am aware of the two methods to print on envelopes.
1). Via the Mailings tab
2). Via the Page Layout/ Size tab
I prefer the second as it allows me to print Return Address graphics on the envelope.
I also know that I could print labels and stick them on the envelope but not all people like this appearance.
I am using Word 2007 but one of my customers has the latest Office 365 with the same limitations.
Is there something that I am missing re this common envelope size?
A family of Microsoft word processing software products for creating web, email, and print documents.
Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.
Create a custom Envelope of the size and with the features that you require, and save it as a template, from which you would then creaete a document (i.e. Envelope) whenever you wanted one.
See the Envelope Templates item on the following page of Graham Mayor's website:
I wasn't asking whether the printer could print custom sizes but rather whether the printer is physically capable of handling that size. Most desktop printers can print only up to 8.5x14; if you have a "ledger" printer that prints up to 11x14", then of course it can handle 9x12". A printer that can handle large paper may also offer the option, through the Printer Properties (accessed via the Printers folder, not from within Word) to define a new custom size that will then be offered in Word's dialogs. All of my HP LaserJet printers have had that capability.
Thank you for your reply.
Yes, my Toshiba e5005AC copier/printer is capable via the print driver to create a custom paper size.
Using Page Layout instead of the Mailings/ Envelope dialogue box allows me to import graphics into the Return Address.
The seemingly obvious route of using the Mailings/ Envelope dialogue boxes takes you down the wrong path and results in a lot of time wasted.
The list of paper sizes available in Word is generated by the printer driver. Is your printer capable of printing to 9x12"? If so (and if that size envelope is not listed), it may also permit defining custom sizes through the printer driver.
Thank you for your reply.
I solved the problem by creating a custom envelope size in my print driver and then opening it in page layout. In Page Layout, I can easily add as much envelope graphics as I want.
I found that attempting the same process via Word too time consuming and ultimately unsuccessful.
Note as envelopes essentially pass two sheets of paper through a laser fuser unit at one time, the image may not properly attach to the paper. You need to use a higher heat setting which might cause the envelope to wrinkle.