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Page Number Including Volume Number in Microsoft Word

Anonymous
2018-05-21T23:29:17+00:00

I am working on a document for which the requirement is:  "Pages in each proposal volume are to be consecutively numbered using the volume number followed by the page number using Arabic numerals."  Using Format Page Numbers from the PAGE number field, I see an option for Chapter but not for Volume.  Since the Volume number is the same for every page in the document, I can put the volume number in the text string, but there's always a space between the volume number and the page number, e.g. "Page 1. 3" instead of "Page 1.3" or "Page 1.03".  More problematically, the Table of Contents doesn't show the volume number, just the page number.  I tried co-opting the Chapter methodology, but it's linked to Heading styles which I am using to construct the Table of Contents.  Thus I can't get rid of the word "Chapter" in my fake Chapter heading and can't get the Chapter heading out of the Table of Contents.  Ideas?

Microsoft 365 and Office | Word | For home | Windows

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Suzanne S Barnhill 277.7K Reputation points MVP Volunteer Moderator
2018-05-22T02:00:50+00:00

In order to have a composite page number of any type (whether the first number is volume or part or chapter or some other number) and have the composite number appear in the TOC, you have to use the "Include chapter number" feature in the Page Number Format dialog. And the "chapter number" has to be the paragraph number of an autonumbered paragraph in one of Word's built-in heading styles.

You've gotten that far, and you're almost there. What you need to realize is that your "chapter number" doesn't have to have the word "Chapter" in it. All you need is to use a heading style that you're not already using for some actual heading level in the document. So let's say you're using Headings 1-3 in your document, and you have a TOC based on those styles. You've used Define New Multilevel List to apply numbering to some or all of those styles. So use Heading 4 (or any other lower level--it could even be Heading 9), but disconnect it from the other heading levels; that is, don't include any of the higher levels in the numbering. Also, set the "start at" number to whatever your volume number is.

Then, at the beginning of your document, insert a single instance of this heading (which will have your volume number; the text is immaterial) and format the entire paragraph as Hidden. Word won't care that the heading is Hidden; it will still pick up the paragraph number as the "Chapter number" because you've told it to use Heading 4 (or 9 or whatever) as the heading level to look at.

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