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Printing continuous section over multiple pages

Anonymous
2018-07-05T19:31:52+00:00

I have a document that is several pages long and is broken into 62 sections. I am wanting the headers and footers to print up on the document so print selection will not work. The issue is the spans of the section often do not meet up with the page breaks and I have tried several ways to print the section I need (in this example the span is from section 62 on pages 40 and 41). I have attempted the following: P40S62-P41S62; P40S62-P41; S62 & P40S62,P41S62. Each time it only prints the section 62 information from page 41 and omits the section 62 information from page 40.

Thank You

Microsoft 365 and Office | Word | For home | Windows

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  1. Jay Freedman 207.5K Reputation points Volunteer Moderator
    2018-07-05T20:30:44+00:00

    Because header/footer and other section-related information is stored in the section break at the end of the section (or in the final pilcrow of the last section), Word won't "see" the section 62 header/footer on page 40. It considers the header/footer of that page to belong to section 61.

    A workaround is to copy section 62 (carefully not selecting the section break between sections 61 and 62) and paste it into a new blank document that you can print. To maintain the same page break, increase the Space Before setting of the first paragraph of the section to push it down the page to its original location.

    However, I have to question the rationale for having 62 sections in a short document. Are you changing any section-related settings from one section to the next? https://wordmvp.com/FAQs/Formatting/WorkWithSections.htm

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  2. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2018-07-05T20:25:40+00:00

    Have you tried with lowercase letters? It probably doesn't matter, but it wouldn't occur to me to use caps (see https://wordmvp.com/FAQs/Formatting/PrintMultipleSections.htm).

    Alternatively, as a workaround, you could use Print Current Page for each of the two pages. If there is text on either of the pages that you don't want to print (it's in another section), you can temporarily format it as white.

    I find it extremely convenient to have a macro (with a keyboard shortcut) for printing the current page. It's just a one-line macro and comes in very handy:

    Sub PrintCurrentPage()

    Application.PrintOut Range:=wdPrintCurrentPage

    End Sub

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