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Protecting forms in "Word"

Anonymous
2018-11-18T15:58:38+00:00

I have created a fillable form in "Word for Mac" which I can lock and pass on to other people in my group so that they can fill in details but are not able to change the form. Is it possible to add a picture box or other device so that they can drag, insert or paste a picture into the form? Any advice would be appreciated.

Microsoft 365 and Office | Word | For home | Windows

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John Korchok 232.4K Reputation points Volunteer Moderator
2018-11-21T16:05:58+00:00

Here are the steps to a a frame anchored to an unprotected section:

  1. Open Word>Preferences>View and check All under the Show Non-Printing Characters section. You may have already done this.
  2. At the end if your document, insert a continuous section break.

3. Choose Tools>Protect Document.

4. Check Protect document for:, then check Forms, then click on the Sections button.

5. Uncheck Section 2. Section 1 with your form fields will remain protected.

6. The section break text changes to show the form is protected.

7. Reopen the Protect Dialog and uncheck Protect document for:, so you can add a frame. 8. Insert a frame, ensuring that the anchor icon is after the section break.

9. Reprotect the form. Now you can insert a picture in the frame.

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John Korchok 232.4K Reputation points Volunteer Moderator
2018-11-21T21:28:47+00:00

Glad to help. I have a blog about Word and PowerPoint, this will make a good start to an article on this subject.

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  1. Anonymous
    2018-11-18T21:16:53+00:00

    Hello,

    Thank you for your advice, but I am afraid I need you to talk me through the steps.  I have ticked "Object Anchors" in View Preferences but have been unable to insert a frame from the Developer tab.  Can you explain further, please?

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  2. Charles Kenyon 167.4K Reputation points Volunteer Moderator
    2018-11-18T19:37:03+00:00

    I do not have a Mac.

    If you designed this in the Windows version, you could use a PicturePicker Content Control.

    I do not know if this would then Work in the Mac version. Long term, you can ask to have this added to the Mac version. Word for Mac: User Voice

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  3. John Korchok 232.4K Reputation points Volunteer Moderator
    2018-11-18T18:55:15+00:00

    You can insert a Frame from the Developer tab. Change your View Preferences to show Object Anchors, then drag the frame anchor to an unprotected section. Then after protecting the form,  you'll be able insert or paste a picture in the frame. Drag and drop doesn't work in my tests.

    Please post again if you need help with the steps.

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