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Microsoft Word - New Table of Contents Bookmark

Anonymous
2020-03-02T15:32:51+00:00

A bookmark will not work when adding a new entry into an existing Table of Contents. It's as though it is not recognized and functions don't perform the same way if not included in the original Table of Contents. I was able to successfully add bookmarks to all 88 existing line items within the Table of Contents in this 33 page document except for the new entry I added.

Microsoft 365 and Office | Word | For business | Windows

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Paul Edstein 82,861 Reputation points Volunteer Moderator
2020-03-02T22:05:20+00:00

That is not how to create a Table of Contents, or add entries to one.

The issue with your 'new entry' may be nothing more than your failure to refresh the Table of Contents, which you can do by selecting it and pressing F9. If that isn't sufficient to add the new entry to the Table of Contents, the implication is that your new entry hasn't been formatted using one of the Styles the Table of Contents is pulling data from. Apply such a Style to the new entry, then re-select the Table of Contents and press F9.

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Stefan Blom 342.4K Reputation points MVP Volunteer Moderator
2020-03-02T20:07:13+00:00

In Word, bookmarks are used to mark a location (much the same way that bookmarks are used for navigation in web pages).

You have to modify your Subheader style so that it includes "Outline level" formatting. In the Apply Styles pane (Ctrl+Shift+S), type in Subheader (if that is the name of your style) and then click the Modify button. In the dialog box, click Format and then click Paragraph. On the Indents and Spacing tab, change the "Outline level" to the desired heading level.

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Charles Kenyon 167.7K Reputation points Volunteer Moderator
2020-03-03T21:54:50+00:00

You have had help from the masters! Just to clarify terms when asking for help online. There is a huge difference in Word jargon between "headers" and "headings." What you are talking about here are headings.

What is the difference between headings and headers?

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Paul Edstein 82,861 Reputation points Volunteer Moderator
2020-03-02T23:01:59+00:00

In which case, deleting the existing 'Table of Contents', applying the appropriate Heading Styles to the document's headings then inserting a proper Table of Contents (TOC) field will likely give a much more satisfactory resolution of the problem.

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Suzanne S Barnhill 278.1K Reputation points MVP Volunteer Moderator
2020-03-02T22:47:05+00:00

Even more likely, the TOC isn't actually a TOC field but is some kind of homegrown imitation devised by the template designer (who probably knows nothing about how to use Word). If you don't see a TOC field when you press Alt+F9, then nothing you can do will make the TOC work as expected.

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Stefan Blom 342.4K Reputation points MVP Volunteer Moderator
2020-03-02T16:14:29+00:00

By default, a table of contents in Word is based on heading styles. It is possible to base the TOC on table of contents entry (TC) fields. Is that what you are trying to do?

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  1. Anonymous
    2020-03-02T16:37:11+00:00

    Hi Stefan,

    I appreciate the quick response. I am trying to add a new entry into the Table of Contents. To give a little more context and background, I copied and pasted the contents of a previous document that was not created by me into a new formatted PwC branded Word template. The ToC and all the content copied fine and I was able to format as well as create bookmarks for 88 subheader entries. But I noticed one of the subheaders missing from the ToC. I added it but have been unsuccessful with adding the bookmark to link to its section within the document. I have tried several work arounds with no success.

    If this has something to do with the heading styles, I'd appreciate you letting me know what I need to do to create a simple successful bookmark link for a new ToC entry.

    Thank you, Stefan.

    • Rick

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