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Footnote numbers in word. How to make them reappear?

Anonymous
2020-01-19T21:30:03+00:00

Hi,

I'm having kind of a nightmare issue right now. I'm working a document for which the person who worked on it before me deleted the numbering of the footnotes (the one normally automatically put by word in the little square) to replace them by plain numbers. So now, as I add supplementary footnotes before or in between, the numbers do not follow anymore in the footnote part of the page but they do in the caption table. Is there anyway to make the right numbering reappear?

For instance in the footnote it is written as (11) Heuckendorff, M.; Poulsen, L.T.; Jensen, H.H. J. Org. Chem. 2016, 81, 4988-5006.

but it should be footnote 15. In the caption table, it appears as 15 (11) Heuckendorff, M.; Poulsen, L.T.; Jensen, H.H. J. Org. Chem. 2016, 81, 4988-5006.

If anyone knows how to do it, you are going the save me from a terrible, terrible headache.

Thank you!

Microsoft 365 and Office | Word | For home | Windows

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  1. Paul Edstein 82,861 Reputation points Volunteer Moderator
    2020-01-20T00:58:21+00:00

    Try the following macro:

    Sub Demo()

    Application.ScreenUpdating = False

    Dim FtNt As Footnote, Rng As Range

    For Each FtNt In ActiveDocument.Footnotes

      With FtNt

        Set Rng = .Range

        With Rng

          .Start = .Paragraphs.First.Range.Start

          .Collapse wdCollapseStart

          .End = .End + 1

          If .Text = " " Then

            .Collapse wdCollapseStart

          Else

            .MoveEndUntil " ", wdForward

          End If

        End With

        Rng.FormattedText = .Reference.FormattedText

      End With

    Next

    Application.ScreenUpdating = True

    End Sub

    For PC macro installation & usage instructions, see: http://www.gmayor.com/installing_macro.htm

    For Mac macro installation & usage instructions, see: https://wordmvp.com/Mac/InstallMacro.html

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  2. Anonymous
    2020-01-20T01:00:39+00:00

    The previous version was not made by me and I already have too much work pout into that version of the file unfortunately to come back.... There are at least 50 captions and links to those captions!

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  3. Anonymous
    2020-01-20T00:21:21+00:00

    Thanks for your answer!

    I tried changing the format to see if it the numbers would reappear. It does change in the text but not in the footnotes unfortunately.

    I might end up just redoing it all one by one....

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  4. Anonymous
    2020-01-20T00:01:54+00:00

    Hello

    Thanks for reaching out.

    And I'll be happy to help you out today.

    Doug's sugggestion is right, have a take a look for it. In addition, if the file was sync in the Onedrive, you can restore the previous version of your file.

    Let me know if you need more help.

    Have a nice day !

    -Regards,

    Marj :)

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  5. Doug Robbins - MVP - Office Apps and Services 323K Reputation points MVP Volunteer Moderator
    2020-01-19T23:01:00+00:00

    On the References tab of the ribbon, click on the Dialog Launcher in the Footnotes section of the ribbon, and try changing the Number Format and the click on Apply.  If that works, you can then change the Format back to what you want and click on Apply again. 

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