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Word Auto-Numbering in Increments of 5

Anonymous
2020-06-22T16:20:47+00:00

Hello,

I am trying to set up a document that auto-numbers sections in increments of 5 - ex. Chapter 100, Chapter 105, Chapter 110. Is there any way to set up the automatic numbering to do this without having to use placeholder numbers? I am using version 16.38.

Thank you.

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  1. Stefan Blom 339K Reputation points MVP Volunteer Moderator
    2020-06-22T19:37:45+00:00

    You can use a calculated field, a SEQ field nested in a formula field, to generate 105, 110, 115, etc.:

    Each pair of field delimiters, { }, must be inserted by pressing + F9.

    The field construct can be copied and moved around. You can then update fields by selecting document content and pressing F9.

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  2. Anonymous
    2020-06-25T00:04:07+00:00

    Hi, thank you for following up, and Thank you Stefan for the instructions and example. I was not able to get it to work, still, and have gone ahead and labelled using autonumbering and putting in placeholder numbers for now, which isn't ideal, but is fast.

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  3. Anonymous
    2020-06-24T22:59:35+00:00

    Hi Hazel,

    I'm writing to follow up on this thread. Have you checked Stefan's reply? Feel free to post back if you need further assistance.

    Best regards,

    Madoc

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  4. Stefan Blom 339K Reputation points MVP Volunteer Moderator
    2020-06-22T21:31:44+00:00

    "ChapNum" is the name of the sequence; you can choose something else, if you wish. But you have to use the same name for all occurrences of the field, since the name identifies SEQ fields that are part of the same sequence.

    Did you make sure NOT to type the field braces (because doing so won't work)? The  + F9 shortcut is supposed to work in Word for Mac (but I can't test that, because I'm running Word for Windows here).

    The SEQ fields actually creates a sequence of numbers (1, 2, 3, etc.) which is then multiplied by 5 and, finally, 100 is added to the result.

    The SEQ field is documented in the support article at https://support.microsoft.com/en-us/office/field-codes-seq-sequence-field-062a387b-dfc9-4ef8-8235-29ee113d59be?ui=en-US&rs=en-US&ad=US.

    In my example, I have omitted the very first number (100), but you can just as type it as a static number (directly from the keyboard). You can find my example in the shared folder at https://1drv.ms/u/s!AvS-HIVsUYvxh02-XNKCMfJ6Gjyr?e=0N4zG7.

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  5. Anonymous
    2020-06-22T21:02:43+00:00

    Could you please elaborate the steps a little more? I created a new field and typed what you showed, but I get syntax errors. Is ChapNum a formula, or should that be the name of the style for my chapters?

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