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how to password protect a PDF and a WORD document

Anonymous
2020-11-16T17:30:00+00:00

Hi 

I would like to password protect a DPF and  a WORD document to send via e-mail. Would you please let me know step by step what I need to do for both PDFs and Word docs please?

Thank you

Marcela

Microsoft 365 and Office | Word | For home | Windows

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  1. Stefan Blom 339.2K Reputation points MVP Volunteer Moderator
    2020-11-16T17:37:18+00:00

    In Word, you can set a password for opening a document via File > Info > Protect Document > Encrypt with Password.

    When you save as PDF, you can use the "Encrypt document with a password" option in the PDF Options dialog box. In the Save As dialog box (press F12 or Fn+F12 on some keyboards), change the file format to PDF and then click Options. See screen shot below.

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  2. Anonymous
    2020-11-17T08:28:27+00:00

    In Word, you can set a password for opening a document via File > Info > Protect Document > Encrypt with Password.

    When you save as PDF, you can use the "Encrypt document with a password" option in the PDF Options dialog box. In the Save As dialog box (press F12 or Fn+F12 on some keyboards), change the file format to PDF and then click Options. See screen shot below.

    Hi Stefan 

    Thank you so much for your help!  Your advice regarding a word doc has worked brilliantly thank you! 

    However I am afraid  I cannot follow up what you said regarding PDF - the docs I would like to password protect are already on PDF format so there is no " save as" option - would you be able to advise? 

    Many thanks!

    Marcela

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  3. Anonymous
    2020-11-17T18:18:27+00:00

    You can open PDFs in Word and resave them, and set a password in the process. Does that not work? If it doesn't, you will have to try third-party software, as Graham has suggested.

    Thank you so much for your kind help. 

    Regards

    Marcela

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  4. Stefan Blom 339.2K Reputation points MVP Volunteer Moderator
    2020-11-17T10:47:22+00:00

    You can open PDFs in Word and resave them, and set a password in the process. Does that not work? If it doesn't, you will have to try third-party software, as Graham has suggested.

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  5. Anonymous
    2020-11-17T05:51:10+00:00

    For creating and sending PDF documents (including protected PDF documents) by e-mail, you may find https://www.gmayor.com/pdfcreator\_addin.htm useful

    1 person found this answer helpful.
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