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OneNote permissions

Anonymous
2020-09-01T13:11:17+00:00

We are needing more granular control over how we share OneNote notebooks and their sections and pages within.

For Example, i have shared a notebook with user "Johndoe".  I want Johndoe to have view only access to section 1 and to have edit capabilities for section2.  The same for pages within different sections, I might want them to have view only access to certain pages, and edit capabilities for other pages.

Using a password, for each section that you want to change permissions on, is NOT practical.  We should be able to assign these permissions to whomever we share the notebook with.

How can this be done?

Microsoft 365 and Office | OneNote | For home | Windows

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  1. Anonymous
    2020-09-01T15:06:42+00:00

    Hi Aubrey,

    From the description provided, we totally understand your requirement where you want to share the Notebook to the user with the ability to view specific section and edit specific sections in the Notebook. However, when we share the Notebook in the OneDrive or SharePoint, we are sharing it as complete file where the sharing permissions will be applied to the complete Notebook.

    Only workaround to meet your requirement is protecting the sections which you already knew it and I do agree with your idea about sharing ability which makes more convenient for sharing the Notebooks. So, I request you add your idea in the OneNote UserVoice platform where the related team will check the ideas provided by the users and take into action based on the availably & more number of votes.

    Hope you understand and appreciate your patience. Have a good day and stay safe 😊

    Best Regards,

    Chitrahaas

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  1. Anonymous
    2020-09-01T18:44:10+00:00

    IMO: Forget it.

    This would be a proprietary access right magament for a specific (and free) product. No one at Microsoft will spend a budget for this.

    Bernd

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  2. Anonymous
    2020-09-01T15:28:40+00:00

    Hi Aubrey,

    I understand your concern, since we are in the support team we added our feedback to the related developing team by adding the feedback from the OneNote platform. So apart from adding the idea in the UserVoice platform, I also request you add your feedback as well which will take it directly to related team.

    Open the OneNote Online> Open any Notebook> Help> Feedback> I have a suggestion.

    Thanks for your understanding!!

    Chitrahaas

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  3. Anonymous
    2020-09-01T15:18:53+00:00

    That site does not work.  Please forward request to upper tier support to be fixed.

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