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Repeating (and formatting) Table of Contents, Table of Figures, and Table of Tables in Microsoft Word.

Anonymous
2020-12-28T11:52:14+00:00

Greetings everyone!

I have been trying to figure out a way to format the ToC, ToF, and ToT in my document in a specific manner. The structure of my document template is as below:

  1. A one-page cover as page 1
  2. The Table of Contents
  3. The Table of Figures
  4. The Table of Tables
  5. A one-page disclaimer at the end

Currently, when the contents on the ToT, ToF, and ToT pages exceed one page, they roll over onto the next page (which is the expected behavior) - but without any headers on the top of the subsequent page(s).

I am trying to find out a way to insert the respective headers on each of these pages on a conditional basis. That is, if/when the content on the ToC spills over onto the next page, I need a "Contents (cont'd)" header to appear on those pages (please note that this header on the subsequent page(s) needs to be different than that on the first page which has only "Contents" on the top). Ditto for the ToF and the ToT.

I already tried out the solution provided by Jay Freedman here but this is not what I've been looking for.

I would be really, really grateful if someone could help me out here :-) I am also attaching a snapshot of the ToC page with the information that may be needed to provide a solution to this.

BTW, is there a way that this can be implemented using a macro? I am aware that at times, macros can work wonders in Word!

I would be more than happy to provide more details on my query.

Happy holidays and many thanks in advance!

Amit

Microsoft 365 and Office | Word | For home | Windows

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Answer accepted by question author

Suzanne S Barnhill 277.8K Reputation points MVP Volunteer Moderator
2020-12-29T13:42:48+00:00

You have a paragraph break at the end of the Contents heading on page 1 and a line break after the continued heading on page 2. The difference will be in the difference between paragraph spacing and Spacing After. Instead of having either a paragraph break or a line break, it would be better to add the desired amount of Spacing After to the heading style.

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  1. Charles Kenyon 167.5K Reputation points Volunteer Moderator
    2020-12-30T00:10:02+00:00

    Hi Charles,

    Thank you so much for providing the complete templates! They're really useful, and right now, I am trying to move the ToF and the ToT right after the ToC.

    I noticed one thing in this template: When I select the contents of the entire document (using Ctrl+A) and right-click anywhere, I do not see the options of updating the document links and cross-references (something that appears in the template that I'm using right now).

    This isn't a showstopper since I can access the same control using the search bar on top, just above the ribbon.

    I will update this thread when I am able to relocate the ToF and ToT right after the ToC.

    Once again, thank you so much for your help!!! :-)

    Amit

    The TOT and TOF are in individual Sections in these documents. Be sure to move the Section marks at the end of each section They contain the headers and footers. They also have the page numbers and page number formats. Work with copies!

    What I supplied were not templates but documents. There is an important difference in Word jargon.

    Templates in Microsoft Word

    I'm not sure there are any "links" or cross-references in the templates. I had to work to just have enough images, tables and headings to generate multi-page TOC, TOT, and TOF.

    These were intended to be proof of concept and examples, not as templates although you could save them as templates.

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  2. Charles Kenyon 167.5K Reputation points Volunteer Moderator
    2020-12-28T14:38:20+00:00

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  3. Charles Kenyon 167.5K Reputation points Volunteer Moderator
    2020-12-28T14:24:41+00:00

    Here is a temporary link to the promised file. It has a Table of Contents, Table of Figures, and Table of Tables meeting your requirements.

    https://www.dropbox.com/s/d93x2j6pf8np1ku/sample%20with%20toc%2C%20tof%20and%20tot%20headings.docx?dl=0

    Each Table of Contents, etc. has a heading in the TOC Heading style.

    Each also has a tiny blank paragraph in that style (but with its own font and paragraph formatting to make it take a minimum of space. That is to prevent the heading from showing up twice on the first page.

    There is a difference between Headings and Headers.

    What is the difference between headings and headers?

    The body is in its own section that restarts the page numbering. Numbering Front Matter by Suzanne Barnhill, MVP

    That section also has a different header from the ones for the TOC, TOT, and TOF.

    I hope this helps.

    Look here for more on Sections / Headers and Footers in Microsoft Word (Ribbon Versions).

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  4. Charles Kenyon 167.5K Reputation points Volunteer Moderator
    2020-12-28T12:54:00+00:00

    Hello,

    This is going to get a bit complex and depends on how your document is structured. It will depend on use of the StyleRef field and the TOC Heading style.

    I will construct a sample document that does what you want and post a link to it here with information on how it is done.

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