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Index Page Number too tiny, after adding chapter to page number

Anonymous
2021-12-27T19:34:10+00:00

When I added chapters to my page numbers, and then updated my Index, the page numbers are extremely tiny. The chapter page number is size 4, while the rest of the index is size 11. The size of the page number matches the size of the font in the document. If I change the document text to 10, the page number in the index, also updates to 10.

How do I fix this without updating the font size of my document

Unimportant information - But for some of you - it will nag at you until you know why. The Index is what is important to me. I have created a list of all our movies, the directors, actors and genre. They have all been removed from cases and put in binders. The page number tells me which binder they are in. The Chapter, tells me if it is my collection or my daughters. In order to get ALL the DVDs in the same binder on the same page, I had to reduce the font to size 4.

Microsoft 365 and Office | Word | For business | Windows

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Jay Freedman 207.7K Reputation points Volunteer Moderator
2021-12-28T21:39:38+00:00

Darcy sent me a copy of his document, and I tried several alternatives that didn't work out. For some reason that I still don't understand, the SEQ field and \s switch method that I suggested earlier did not make the chapter numbers appear in the index of this document, although that did work in a new blank document.

What finally did work was to format the INDEX field's code as 11pt (it had been 4pt) and insert a \* CHARFORMAT switch in the code. The INDEX 1 and INDEX 2 styles were defined as 11pt and remained that way.

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  1. Suzanne S Barnhill 277.8K Reputation points MVP Volunteer Moderator
    2021-12-29T04:35:06+00:00

    Makes sense.

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  2. Suzanne S Barnhill 277.8K Reputation points MVP Volunteer Moderator
    2021-12-28T12:39:49+00:00

    If your chapter numbers are the paragraph numbers of paragraphs in one of Word's built-in heading styles (to which autonumbering has been applied), then the page number generated by the PAGE field (whether or not it's actually printed on the page) can include the chapter number provided you enable the relevant option in the Page Number Format dialog:

    Page numbers use the Page Number character style, which is based on Normal, but, if you have modified the Normal style to be 4 points, then you will need to modify the Page Number style to be larger. The index entries (including the page numbers) will be formatted with the relevant index style (in this case, it appears to be Index 2. That also is based on Normal and might have to be explicitly modified to be 11 points. There doesn't appear to be any separate formatting for index page numbers, so I'm puzzled about why your numbers would be different from the rest of the entry.

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  3. Jay Freedman 207.7K Reputation points Volunteer Moderator
    2021-12-27T22:09:57+00:00

    I think it's important to know how the "chapter" numbers are inserted in the document and how they're included in the index entries. The setup described below generates index-entry page numbers whose size is independent of the font size anywhere else in the document. If this doesn't work for you, it would be helpful to see a few pages of the document plus the page with the index; you can send them as an email attachment to the address you find at https://jay-freedman.info/contact/contact.htm and I'll investigate.

    First, each chapter number in the document should be created by a SEQ field with a field code like

    { SEQ chap }

    The "name" of the sequence doesn't have to be "chap", but it should be the same in all the SEQ fields -- you can copy/paste the first field to the other places where it's needed.

    Then the INDEX field code (created by the Insert Index dialog) should be edited to add \s followed by the same name used in the SEQ fields, such as

    { INDEX \e " " \c "1" \z "1033" \s chap }

    The \s switch tells the INDEX field to use the value of the most recent SEQ field of the "chap" sequence as the chapter number. The separator between the chapter and page numbers defaults to a hyphen, but you can add a \d switch if you want to use a different character; see https://support.microsoft.com/en-us/office/field-codes-index-field-adafcf4a-cb30-43f6-85c7-743da1635d9e

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