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DropBox to SharePoint Migration

Anonymous
2022-04-28T17:57:15+00:00

Hello,

I'm currently working on migrating a big company's data from DropBox to SharePoint and i can't quite decide on how to structure the whole SharePoint environment.

So as you may know DropBox has an admin section where you add your members, groups and content to share and it is pretty straightforward on how to implement simple things and by that, i mean that you get your members on some groups and then you share specific folders (from your content) to that group directly.

As of SharePoint now, i found out that it has more or less the same functionality but it really gets pretty inconvenient on how to implement this. I created a new site, then i created my groups and added some users to them, then i created as many document libraries as my shared folders were on DropBox, i stopped inheritance from the site and added groups directly to the document libraries. All that, took me quite a while, more than 8 hours, for 30 document libraries and 20 groups mostly due to the back and forth i had to go through settings, permissions, libraries etc.

Would it be, let's say, more practical or rather make more sense to create a new site for every shared folder i have on DropBox and add members directly from the site's homepage?

What would you do for such a case?

Thanks in advance

PS. The migration tool that SharePoint admin center provides it comes pretty handy and it works good, but transfers data quite slowly.

Microsoft 365 and Office | SharePoint | For business | Windows

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Anonymous
2022-04-28T18:27:27+00:00

Hello Ioannis,

Per the description shared, I understand your scenario and I would like to let you know that even in SharePoint Online, we can only share a specific folder with a group, where the group can only see the content of the shared folder.

For example, we can create one document library on the SharePoint Online site and create multiple folders, then shared each folder with the group created based on our requirement.

In detail, if you create one SharePoint Online site called SIte A, it will have a default Shared Document Library; if a Document Library contains multiple folders like Folder 1, Folder 2, Folder 3, Folder 4, Folder 5, etc., you can share Folder 1 to Group A, Folder 2 to Group B, Folder 3 to Group C, etc.

After sharing, members in the group can only access the folders and contents in the folder shared with them. However, the members added to the SharePoint Online site will access everything on the site.

If there is any misunderstanding or any further discussion, please feel free to post back, I will try my best to share my opinion.

Appreciate your understanding!!

Best Regards,

Chitrahaas

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  1. Anonymous
    2022-05-02T10:45:20+00:00

    Hello Ioannis,

    Apologies for the delay in the response as I was out of the office due to the weekend.

    The default communication SharePoint Online site is a SharePoint Online Root site to which every user in the organization has access to it.

    Since your requirement is to only share the specific content with the specific users, I suggest you use SharePoint Online site instead of the default one.

    Hope this helps!!

    Best Regards,

    Chitrahaas

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  2. Anonymous
    2022-04-28T21:24:02+00:00

    Ok that makes sense.

    Though, i have another question. My tenant has a default website called "contoso.com Team Site". The one i created has the word Group under the title. Does it make a difference if i use the default site or the one i created?

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