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How to use OCR in MS OneNote

Anonymous
2023-06-22T22:10:28+00:00

I cannot seem to get the OCR to work consistently using One Note. I performed the following steps:

  1. In One Note, I went to INSERT
  2. Select SCREEN CLIPPING
  3. Draw a box around the image (in another application) I want to extract the text from
  4. Click on the text inside the box created in the previous step
  5. Right click and select copy text from picture
  6. Create a new page in One Note or go to a different place on the same page or go to a different app like WORD
  7. Press CTL+V to paste or right click and select PASTE (any of 3 paste options) to paste extracted text

This works occasionally but most often it doesn't paste anything. think the problem is in step 5 copy text from picture. I don't think it is copying to the clipboard. Some times it works, so I think I am following the right steps

Microsoft 365 and Office | OneNote | For business | Windows

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  1. Anonymous
    2023-06-23T14:07:39+00:00

    I tried doing this again. I noticed that after I select the text as in step 2 above, the clip board then contains whatever I selected (in image format). Then I right clicked on the image and performed copy text from picture. I then looked at the clipboard (WIN+V). The current clipboard is now blank, whereas it contained the selected image before I did copy text from picture.

    Here is the account info|

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  2. Anonymous
    2023-06-24T00:46:56+00:00

    Dear Gregory,

    Thanks for your updates and kindness.

    May I know whether the clipboard in your environment is showed as the following after you copy the text from the picture? Please also check whether you have turned on the clipboard history.

    If you have made sure that, I'd like you to do a quick test to see whether the copied text from other Office applications or non-Office applications can be recorded in the clipboard.

    As the issue may be related to the version number and the channel of the Office applications in your environment, I suggest you change the channel of the OneNote application to Current Channel to see whether the issue disappears. If yes, you may contact the administrator in your company and let him change the channel to solve the issue.

    If you have a test device or VM, you can install the OneNote applications Current Channel with the ODT tool and with the following sample.xml file.

    <Configuration >

    <Add OfficeClientEdition="32" Channel="Current"> 

    &lt;Product ID="O365ProPlusRetail"&gt; 

  &lt;Language ID="en-us" /&gt; 

  &lt;ExcludeApp ID="Groove" /&gt; 

  &lt;ExcludeApp ID="Lync" /&gt; 

&lt;/Product&gt;

    </Add>

    <Updates Enabled="TRUE" />

    </Configuration>

    Overview of the Office Deployment Tool - Deploy Office | Microsoft Learn

    If you have installed the Office applications with another channel, I suggest you use the following sample.xml file with the ODT way to change the channel to Current Channel to see the outcome.

    &lt;Configuration&gt;  

    &lt;Updates Channel="Current" /&gt; 

&lt;/Configuration&gt;

    Change the Microsoft 365 Apps update channel for devices in your organization - Deploy Office | Microsoft Learn

    Thanks for your effort and time!

    Sincerely

    Cliff | Microsoft Community Moderator

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  3. Anonymous
    2023-06-23T03:41:25+00:00

    Dear Gregory,

    I did a test in our environment and it seems that I can't reproduce the issue in our environment.

    If it is convenient, could you click on Windows+V to open the clipboard and see if the content is copied correctly. If yes, I suggest you manually click on Paste to see if the copied content can be pasted.

    Meanwhile, I suggest you clear all clipboard history, open a new page and then do a test again to see if the issue disappears in your environment.

    Moreover, you can try restarting the computer and then do a test to check the result.

    Please also upload a full screenshot of the Account page in the OneNote application you are using for our reference. You can access the page via clicking on File>Account.

    Note: Remove any private information before uploading the screenshots.

    Thanks for your effort and time!

    Sincerely

    Cliff | Microsoft Community Moderator

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