Share via

best for electronic distribution word to pdf converting, colour issue

Anonymous
2023-07-19T13:43:12+00:00

Good day everyone!

I am trying to convert a word document with an image in it from Word into a PDF that is 'best for electronic distribution and accessibility' (NOT the 'best for printing version). The image in my Word document is generally there, but there are some highlights and their respective colours that are missing. I don't want the 'best for printing' option and click on 'save as pdf' because then my shortcuts and links within the documents won't work .

How do i get the image to be displayed correctly when i convert the Word into a Pdf?

Thanks for the help!

Microsoft 365 and Office | Word | For home | MacOS

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

9 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. John Korchok 231.6K Reputation points Volunteer Moderator
    2023-07-19T15:01:24+00:00

    Segunfunmi, Your answer makes no sense, so I have deleted it. After selecting Save As>PDF, it's not possible to insert a hyperlink. Please stop replying to Mac questions if you don't have access to Word for Mac.

    1 person found this answer helpful.
    0 comments
  2. Anonymous
    2023-07-21T06:19:56+00:00

    Hi John,

    Here is the picture that is in the word document. The green, red and amber won't stay when I convert a Word document with this screenshot in it. From a picture perspective I don't understand how everything remains fine during a PDF conversion but specifically backgrounds are removed (?!) A picture is a picture in my eyes. Programming must disagree :) Nevertheless, they stay nicely when I convert a Powerpoint into Pdf though so I am going with that right now.

    I tried your alternative suggestions 1. and 4. but they didn't work for me. I'll try LibreOffice sometime soon but i'll work with Powerpoint for now.

    Thanks,

    Rupert

    0 comments
  3. John Korchok 231.6K Reputation points Volunteer Moderator
    2023-07-19T15:14:49+00:00

    In Word for Mac, choosing to save a PDF with the best for electronic distribution option sends your file to a Microsoft server for processing. This can create unexpected results in the resulting PDF. If you can post before and after screen shots using the Insert image tool,

    I may be able to offer suggestions about how to improve the output.

    If you can afford it, you'll get better results with the subscription version of Adobe Acrobat (not Acrobat Reader). That version will add an Acrobat PDF button to the Home tab in Word that will do a better job of capturing both hyperlinks and the correct appearance of your file.

    As alternatives, you can:

    • upload your file to OneDrive, open your document in Word for the web and create a PDF.
    • create a PDF using the best for print option, then open the PDF in a third-party PDF editor and re-add the hyperlinks.
    • download and install the free program LibreOffice, open your Word file in it and create a PDF. It will retain the hyperlinks.
    • import your file into Pages on your Mac, then create a PDF that retains hyperlinks.
    0 comments
  4. Deleted

    This answer has been deleted due to a violation of our Code of Conduct. The answer was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.

    Comments have been turned off. Learn more

  5. Jay Freedman 207.6K Reputation points Volunteer Moderator
    2023-07-19T14:50:39+00:00

    Choosing "best for electronic distribution" means reducing the file size by reducing the resolution to the minimum acceptable for display on a screen. That often results in loss of highlights and a smaller palette of colors. Whether that happens depends on how the program achieves the end result.

    There are some alternatives you can try instead of "Save As PDF".

    • Within Word, you can use File > Print and select the Microsoft Print to PDF "printer". This software printer will create a PDF file, but it uses a different part of the program and may produce better results.

    • On the Internet, you can find many other software printers that you can download and use in the same way as the Microsoft Print to PDF, and there are others where you can upload your Word document and download the PDF result after they process it.
    0 comments