Outlook 2019 Creat a new rule

Hello Bhabashy,

I'm Shalom and I'd happily help you with your question. In this forum, we are Microsoft consumers just like yourself.

Yes, you can create a rule in Outlook 2019 to move emails older than a specific date range from one folder to another. Here’s how you can do it:

Go to Home > Rules > Manage Rules & Alerts. Click on New Rule…. It will open up the Rules Wizard. Select Appl rule on messages I receive and click on the Next > button to choose conditions.

Select received in a specific date span. You can also choose other conditions like an email received from a specific people or group, specific word in subject/body or a specific account if you have multiple accounts.

As soon as you select the condition, the conditions are added to the bottom. Click on the individual links to choose the condition values. For example, clicking on in a specific date span would open up a window to select the date range.

After selecting, click Next > button to choose actions to perform on emails matching the conditions. Select move it to a specified folder action or any other action from the given list. Selected actions will be added at the bottom. Click on individual selected actions to specify values.

Click Next > button to select exceptions. If you want to add exceptions to exclude certain emails, you may do so. Select the exception condition and choose the exception values. Click Next > to come to the final step.

Give the name to the rule. If you want to apply this rule for every incoming email, choose Turn on this rule. If you want to run it only one time, unselect Turn on this rule. Click Finish button to complete the rule. If you want to run this rule on a specific folder, go to Home > Rules > Manage Rules & Alerts > Run Rules Now… Select the rule to run, choose the folder to run the rule on and click on “Run Now” button.

Please note that creating an email rule is used to sort incoming emails and not emails that you already received. If you want to move emails coming from the same sender, you can use the Sweep function, then select Move all from.

Let me know if you have any other questions.

Best Regards, Shalom

Hello Bhabashy,

You welcome, Let me know if you have any other questions.

Best Regards, Shalom

Thank you, Shalom:

I will try this wise advice