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I cannot select specified recipients from my recipient list Word for Mac OS because the 'Edit Recipient List' button is greyed out.

Anonymous
2023-10-10T04:41:41+00:00

I have a document that I need to print through mail merge. I have been using this method for years on the windows version of MS Word. The document has basically two fields that need to be filled with my employee's name and ID. so I have always had an excel spreadsheet, where the first two columns have this data.

In Windows, I have used Start Mail Merge > Normal Word Document and then clicked Select Recipients > Use an Existing List to select the spreadsheet. I can then click on Edit Recipient List and i can manually select the entries I want to print before clicking Finish & Merge > Print.

In Mac OS Word, I can't click Edit Recipient List as it is greyed out. meaning I cant select specific recipients I want to print unless I know the specific row the entry it is at and print that single one?

This doesn't seem to make sense. I'm sure there must be something I'm missing. Please help!!

Microsoft 365 and Office | Word | For home | MacOS

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  1. Anonymous
    2023-10-10T07:44:22+00:00

    Hi Sgtj

    I'm AnnaThomas and I'd happily help you with your question. In this Forum, we are Microsoft consumers just like yourself.

    The Edit Recipient List option has never been included in Mac Word’s Mail Merge tools. However, one workaround suggested by Bob is to add an arbitrary field in the Excel sheet, then go through the list to put an ‘x’ or some such in the field as though using the checkboxes, then filter based on that field when you do the merge.

    You can also use the Sort and Filter options in the Edit Recipients dialog box to select which recipients you want to send your mailing to. You can sort by up to three levels of fields in ascending or descending order, and you can filter by comparing the fields of the list to one or more strings you provide.

    Reference: https://answers.microsoft.com/thread/ea3c9f9e-abb7-43c1-9768-b6777a68197e https://support.microsoft.com/office/e94f3bf5-c0d2-483b-be6e-97623c28115b#EditRecipients=macOS

    I hope this helps ;-), let me know if this is contrary to what you need, I would still be helpful to answer more of your questions.

    Best Regards,

    AnnaThomas

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