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Have I understood Onedrive wrong? Does it priorotise storing data on the cloud over 'backing up'?

Anonymous
2023-12-04T13:59:56+00:00

I am just looking into using Onedrive as a backup for our business file archive but I'm concerned it's not ideal for us.

We have 780gb of files which is a massive mix of file types but some of the Photoshop and Coreldraw files can be up to half a GB each and more often are in the lower hundreds of MB. I recently discovered that we have 1TB of Onedrive space available as part of our Office365 subscription and this should be plenty for the forseeable future to give us a better backup system than our current backing up to External hard drives at a less than ideal interval.

Our files are stored on a Master PC from which up to 7 other PCs open those files over LAN and sometimes VPN, I want these files to remain on this Master PC and to have a synced copy on a Cloud storage so that we don't have to undertake this manual backing up, however before I commit to this I would like to know if Onedrive is going to do what I am asking? A few things I've seen and some brief tests seem to suggest that Onedrive likes to priorotise having the files on the Cloud and freeing up space on your hard drive, I DO NOT WANT THIS. I want the default behaviour to be "Oh you made a change to that file located on your master PC in the office using one of the other PCs in the Office, great! let's update that online as well!" We will also continue to occasionally access those files on our Master PC in the office from our home laptops via our VPN connection primarily with the knowledge that if there is a power outage at the site we can also grab those files from Onedrive.com and they will be updated when the Master PC has power restored to it.

Is this going to suit us or should I be looking at an alternative?

I'd be grateful for any advice that can be offered on this.

Tom

Microsoft 365 and Office | OneDrive | For business | Windows

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  1. Anonymous
    2023-12-04T15:47:27+00:00

    So is what you are saying that if I moved my files into the Onedrive folder on File Explorer on my PC then it will move my files to the Cloud and leave a link on my PC? That sounds somewhat concerning. I just want a synced copy to sit online and an actual file on my computer.

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  2. Anonymous
    2023-12-06T21:29:09+00:00

    Dear Acorn Creative ,

    Good day!

    I have read your requirements carefully and I think you can try turning off the file on demand feature to see if it meets your needs.

    When you turn off the File on demand feature, files are always downloaded to your local device, and you can access them even if you disconnect from the network: Save disk space with OneDrive Files On-Demand for Windows - Microsoft Support

    1. Open OneDrive settings (select the OneDrive cloud icon in your notification area, and then select the OneDrive Help and Settings icon  then Settings.)

    We look forward to your reply. Thanks for your cooperation.

    Sincerely,

    Tin | Microsoft Community Moderator

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  3. Anonymous
    2023-12-04T15:32:39+00:00

    Dear Acorn Creative,

    Good day! Thank you for posting to Microsoft Community. We are happy to help you

    First of all, it should be noted that OneDrive's synchronization mechanism is to store files to the cloud, not to copy copies to the cloudFirst of all, it should be noted that OneDrive's synchronization mechanism is to store files to the cloud, not to copy copies to the cloud

    We look forward to your reply. Thanks for your cooperation.

    Sincerely,

    Tin | Microsoft Community Moderator

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