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Can OneDrive be used like a "Cloud Server"

Anonymous
2023-12-14T14:19:35+00:00

We have an in-house server that manages all of our company's data. This server has many folders with different access levels depending on need.

One of the folder is for "Design" which holds one (1) sub-folder for each of our designers. We have ten (10) designers.

All worked well until we put on a few designers that work remotely. Due to our SonicWall/NetExtender equipment and software, these remote designers complain that working off of the company's server is slow, aggravating and not nearly as easy or efficient as using their personal DropBox accounts.

My question is this:

Can we use our company's Office365 Subscription to set up a "Design" folder that our designers can work off of doing AutoCad work and maintaining other files?

This is our ideal structure

OneDrive

---Design

------Designer #1

---------Project no. 1 Acme Rockets

------------Design

---------------Cad Files

---------------PDF Files

------------------New Construction Docs.

------------------Existing Construction Docs

----------------Contract Specifications

--------Project no. 2 Spacely Sprockets

------Designer #2

up to 10 designers of whom 2 or 3 will not be working out of our offices

Microsoft 365 and Office | OneDrive | For business | Windows

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  1. Anonymous
    2023-12-14T16:10:58+00:00

    Yes, you can use OneDrive for Business to set up a "Design" folder that your designers can work off of. OneDrive for Business is a cloud-based storage solution that allows you to store, share, and collaborate on files from anywhere, on any device. You can create a folder for each designer and set the appropriate access levels for each folder. You can also create subfolders within each designer's folder to organize their files. Your remote designers can access the files from their personal devices using the OneDrive for Business app or web interface. This should provide a more efficient and streamlined solution for your remote designers.

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  2. Dillon Silzer 60,836 Reputation points Volunteer Moderator
    2023-12-14T15:14:00+00:00

    Hi Dan,

    I would recommend against using OneDrive for company data (OneDrive is more for your personal use and sharing with others).

    Where you want to investigate is using SharePoint sites. I would recommend migrating your data all from your server to SharePoint. You can use SPMT to do so:

    Overview of the SharePoint Migration Tool (SPMT)

    https://learn.microsoft.com/en-us/sharepointmigration/introducing-the-sharepoint-migration-tool

    If you don't want to move everything, you could simply just upload the files/folders that you want to (to your SharePoint site).

    Create a site in SharePoint

    https://support.microsoft.com/en-us/office/create-a-site-in-sharepoint-4d1e11bf-8ddc-499d-b889-2b48d10b1ce8

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  4. Anonymous
    2023-12-14T15:56:33+00:00

    Dear Dan Hartel,

    Thank you for reaching out to the Microsoft community. We are delighted to offer our assistance.

    As Dillon mentioned, Document Liarbary in SharePoint is a better choice considering your needs. In SharePoint, you can assign different permissions to different users to access edit, or download the documents they need. Also, they can add a shortcut path to their frequently used folders to their OneDrive for Business, so they are allowed to access their OneDrive for Business files and SharePoint profiles directly from the desktop version of OneDrive, which I'm sure will increase their productivity as well.

    If you have any questions, please feel free to ask, and we will help you.

    Sincerely,

    Sean | Microsoft Community Moderator

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  5. Anonymous
    2023-12-14T15:38:28+00:00

    Thank you.

    I'm unfamiliar with SharePoint, but I will look into it. Thank you.

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