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how to add caption to images on word

Anonymous
2024-02-13T17:25:56+00:00

when i add a caption to my image it will say figure 1. The next image will say figure 2. this continues until a point where it says figure 7 for each image. I have around 20 images for which i want to add a caption with a cross-reference. When I save the word document as a pdf it say error-reference on the cross reference.

Microsoft 365 and Office | Word | For home | Windows

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Stefan Blom 341K Reputation points MVP Volunteer Moderator
2024-02-13T19:49:26+00:00

Caption numbers that you added via the Caption dialog box are fields. Update these fields by switching to the print preview (click File > Print) and then exit the preview and return to the document. Does that fix the numbering?

If it doesn't, how was caption numbering initially created in the document?

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  1. Anonymous
    2024-02-13T18:09:40+00:00

    Hello Alexander D,

    I'm Segunfunmi, an Independent Advisor and Microsoft user like you. Thank you for posting your query in this forum.

    Thanks for reaching out! Adding captions to images in Microsoft Word is a simple process. Here are the steps you can follow:

    1. Click on the image you want to add a caption to.
    2. Navigate to the References tab in the Word ribbon.
    3. Click on Insert Caption.
    4. In the Caption dialogue box, you can select the default label, "Figure," followed by an automatic number. Alternatively, you can create your custom caption label by clicking New Label and entering your desired caption in the Label box.

    To cross-reference the captions, follow these steps:

    1. Place your cursor where you want to insert the cross-reference, such as in the text near the caption.
    2. Go to the References tab.
    3. Click on Cross-reference.
    4. In the Cross-reference dialogue box, choose Figure from the Reference type dropdown and select the appropriate caption from the Insert reference to dropdown, such as "Figure 1." Then click Insert.

    Word will automatically update the cross-reference numbers as you add or remove captions. When saving your Word document as a PDF, enable Document structure tags for accessibility in the Options menu to ensure proper cross-referencing in the PDF.

    I hope this helps! Let me know if you have any further questions.

    Kind regards, Segunfunmi.

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