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How do I prevent PowerPoint from duplicating images when applying a template?

Anonymous
2024-07-23T00:37:22+00:00

For years I've been puzzled about why my themes get "image buildup" (logos, pictures, sometimes text boxes). It gets quite annoying when I'm making a lot of changes to the themes and have to go in an update a set of presentations. That's when the buildup seems to occur.

I heavily use slide masters to provide consistency in my slides. When going through a heavy development cycle, I often will add new layouts to a theme but also edit existing layouts.

I suspect the duplicate objects occur when I attempt to apply the updated theme to an existing presentation. I haven't pin-pointed exactly when it occurs but I notice the problems after using the Design tab (apply to all slides or apply to matching slides or apply to selected slides.

I also create templates (POTX) files and set the latest template to my default theme (Design, right click on theme and set as default).

I don't believe images are duplicated when I create a new presentation from my template and copy the slides from the original deck and paste them into the new template-generated dec.

At my company, there are multiple people using the same theme and unless I've made a major update, we synch presentations periodically. We are all on Teams so I've added a folder with the latest themes in a central place. I want to create procedures to eliminate the image build up. Other than creating a new template and pasting slides into it, is there something else I can do to prevent images duplicating (sometimes 3 and 4 times)?https://answers.microsoft.com/en-us/msoffice/forum/all/new-theme-does-not-apply-correctly-in-powerpoint/4035d938-1a2f-4089-8f6b-a3a9f960f91b.This
I recently found this post from 2015 https://answers.microsoft.com/en-us/msoffice/forum/all/new-theme-does-not-apply-correctly-in-powerpoint/4035d938-1a2f-4089-8f6b-a3a9f960f91b.

He says "When you add an image / shape to a master or layout then under the hood in the XML PPT marks that shape as 'userDrawn= "1" '

In many circumstances when you apply a new template this is interpreted as "They drew it so they must want tokeepit!"  His hack is getting into the XML file and removing userDrawn=1 or setting it to 0.

Anybody else having these issues?

Microsoft 365 and Office | PowerPoint | For home | MacOS

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Answer accepted by question author

John Korchok 232.4K Reputation points Volunteer Moderator
2024-07-23T15:15:52+00:00

This is a known problem in PowerPoint. It's a pain to fix, especially in PowerPoint for Mac.

In PowerPoint for Windows, you can save a PowerPoint file in PowerPoint XML Presentation (*.xml) format. Then, you can do a find and replace to remove the userDrawn tags. Then the presentation is saved back to .pptx format. This can be batch processed with VBA to fix all your decks at once.

Unfortunately, Microsoft has not added the XML format to PowerPoint for Mac. This makes fixing it a tedious manual process.

Updating legacy slides does generally work better when you paste slides into a new deck from a template, or use the Reuse Slides feature (Home>New Slide>Reuse Slides).

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4 additional answers

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  1. Anonymous
    2024-07-29T15:45:45+00:00

    I will do this when I get a chance. I would LOVE it if this gets addressed! It is so much easier to use the Design command to apply a new theme versus copying and pasting slides into a new template. By doing that, I lose my version history in Teams.

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  2. Anonymous
    2024-07-29T15:43:11+00:00

    Thank you! I thought I was going crazy.

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  3. Anonymous
    2024-07-23T10:06:17+00:00

    Hi Barbara.

    I think the 2015 reply was probably me or John korchok.

    Unfortunately sorry this is probably bad news.

    userDrawn=1 is almost certainly your problem but editing XML is even harder on a mac and the Add In i mentioned we had developed is Windows Only and in any case is now a company resource and I cannot share.

    If you go to John K's webpages at Brandware,com (I think) you may find ways of editing XML on a Mac. I don't use a mac so don't really know.

    NOTE that userDrawn=1 will probably occur several times in a layout XML

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  4. Anonymous
    2024-07-23T08:51:40+00:00

    Hello! Barbara Nelson (barb)

    Welcome to the Microsoft Community! We are happy to be of service to you.

    Understanding that you are experiencing a problem with PowerPoint, we understand what is bothering you and apologize.

    We have tried several times in PowerPoint and made changes to the master version for the situation you described above, but the situation you described did not occur.

    In order to better confirm your current situation, we need to check your screen recording when the problem occurred. We have opened private messaging privileges for you, could you please record a video of your operation and share it with us? So that we can better analyze your problem.

    You can send me video recordings via private message, please click on your avatar in the top right corner of the page, and in the small box that pops up click on the three dots on the right > click on View Private Message.

    Also, please share your license type and application version with me.

    Looking forward to your reply so that we can help you better. Thank you for your understanding and support.

    Best regards

    InaX-MSFT | Microsoft Community Support Specialist

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