How do I embed fonts into my Document and how do I save it into a pdf.

Hi Cristy Gerasimchuk

Welcome to Microsoft Community.

I realize that you've encountered a problem with " Embed fonts into my Document. ", and I understand how you feel. Don't worry, I'll do my best to help you.

Embedding fonts into a Word document and saving it as a PDF file containing the embedded fonts usually involves the following steps. Below is a detailed guide on how to do this:

1. Embed Fonts into the Word Document
   • Open the Word Document: Open the Word document in which you want to embed the fonts.
   • Access Options Settings:
     • Click on the File menu in the top left corner.
     • Select Options.
   • Choose Save Options:
     • In the Word Options window, click on Save on the left side.
     • In the "Preserve fidelity when sharing this document" section, find the Embed fonts in the file option.
     • Check the Embed fonts in the file checkbox.
     • Choose the Embed only the characters used in the document （best for reducing file size） option to save space (if you don't mind a larger file size, you can choose to embed all characters).
   • Click OK: After completing these settings, click OK to save the changes.
2. Save the Document as a PDF
   • Save the Document:
     • In Word, click on the File menu.
     • Select Save As.
   • Choose Save Location: Select the location where you want to save the PDF.
   • Select PDF Format:
     • In the Save as type dropdown menu, select PDF.
   • Options Settings:
     • In the "Save As" dialog box, click on the Options button.
     • Ensure that the ISO 19005-1 compliant （PDF/A） option is checked. This helps ensure the longevity and embedding of fonts in the document.
     • Click OK, then click Save.
3. Verify Embedded Fonts in the PDF
   • Open the Saved PDF File: Use a PDF reader （such as Adobe Acrobat Reader） to open the PDF file you just saved.
   • Check Font Embedding:
     • In the PDF reader, open the File menu and select Properties (in some readers, select Document Properties).
     • Click on the Fonts tab to see if the fonts used are listed as "Embedded".

Notes:

• Not all fonts can be embedded; some fonts may be restricted due to copyright reasons.
• Ensure that the fonts you use can be legally embedded into the PDF.
• If your document uses a large number of different fonts, it may result in a larger PDF file, which could affect upload speeds.

I hope these suggestions have been helpful to you!

Please feel free to let me know if you have any other questions or need further help.

Best regards

Adrian.C-MSFT | Microsoft Community Support Specialist

Hi Cristy Gerasimchuk

I haven't received the message from you yet. If there is anything more that I can do for you or if anything is unclear, please do not hesitate to let me know. 

Best regards

Adrian.C-MSFT | Microsoft Community Support Specialist