What is the best, most efficient way to create have a OneDrive folder where all employees of our organization have access and can work on simultaneously?

Question

What is the best, most efficient way to create have a OneDrive folder where all employees of our organization have access and can work on simultaneously?

Anonymous

Sorry if this is considered a stupid question. I'm just kind of confused.

I want to figure out a way where all members of our organization can have access to a shared OneDrive so that we can upload all files and documents that we work collaboratively on in one place. Another thing is that the administrator or "owner" of the OneDrive should be able to restrict access to any files he doesn't want other people to open.

I found this previous post on the same topic but the solution seems quite complicated? Also not too sure how to do what's being described. I searched for it all over but couldn't figure it out. Here: How do we create a shared OneDrive account for all our employees? - Microsoft Community

What is the best, most seamless way to do that.

Thanks to anyone who takes the time to answer.

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

Answer accepted by question author

1 additional answer

Answer 1

Dear respected Angel792,

Good day! Thank you for posting to Microsoft Community. We are happy to help you.

As per your description, the best and most efficient way to create a shared OneDrive folder for your organization, where all employees can access and work on files simultaneously while also allowing the administrator to restrict access as needed, honestly, use SharePoint for Organization-Wide Access. While OneDrive for Business is designed for individual user storage, using SharePoint is typically the most efficient method for collaborative work across an organization, allowing for better file management and access controls. SharePoint integrates seamlessly with OneDrive.

Create a document library within the SharePoint site where files can be uploaded and organized. This is accessible to all members who have been added to the site. In SharePoint, you can control access at the folder or file level, for folders that need restricted access, click on the folder, select "Manage Access," and adjust permissions accordingly. You can remove access for certain users or groups as needed.

Customize permissions for a SharePoint list or library - Microsoft Support

Change the permissions on a subfolder - Microsoft Support

Also, employees can sync SharePoint document libraries to their local machines via OneDrive sync client app, this allows for offline access and easy file management.

Using SharePoint in conjunction with OneDrive for Business is the most efficient way to create a collaborative space for your organization.

Please understand that our initial reply may not always immediately resolve the issue. However, with your help and more detailed information, we can work together to find a solution.

I'm sorry and I apologize for that.

Appreciate your patience and understanding and thank you for your time and cooperation.

Sincerely,

Waqas Muhammad

Answer 2

Anonymous

Hi Angel792,

I'm writing a follow up this case, and I haven’t received any information from you, may I know have you checked above reply? Feel free to post back if you need further assistance.

Have a good day and stay safe 😊

Sincerely,

Waqas Muhammad

0 comments

Share via

What is the best, most efficient way to create have a OneDrive folder where all employees of our organization have access and can work on simultaneously?

1 additional answer