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Version history doesn't show all the versions

Anonymous
2025-01-11T18:44:17+00:00

My professor wants a copy of my version history for one of my documents. When I open up the version history it only shows two versions (November 22 and November 26) but I know there should be more versions than just two. I'm wondering why Microsoft is not showing all the versions and if there is a way to get all the versions.

Microsoft 365 and Office | Word | Other | Windows

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  1. Stefan Blom 340.3K Reputation points MVP Volunteer Moderator
    2025-01-12T01:25:40+00:00

    Thanks for the follow-up. According to the article at https://support.microsoft.com/en-us/office/restore-a-previous-version-of-a-file-stored-in-onedrive-159cad6d-d76e-4981-88ef-de6e96c93893, for personal OneDrive accounts, the 25 most recent versions are retained.

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  2. Charles Kenyon 167.1K Reputation points Volunteer Moderator
    2025-01-13T19:10:36+00:00

    You will have a version history but it will not necessarily reflect many of the changes.

    You should have one for each time the document was saved using the Ctrl+S command or when it was closed with a save.

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  3. Stefan Blom 340.3K Reputation points MVP Volunteer Moderator
    2025-01-12T17:15:50+00:00

    How many versions of the document are currently available? For example, do you see 25 or fewer?

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  4. Anonymous
    2025-01-11T20:12:52+00:00

    The onedrive is not through the university. It's my own personal one.

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  5. Stefan Blom 340.3K Reputation points MVP Volunteer Moderator
    2025-01-11T19:18:35+00:00

    The number of older versions retained is determined by the OneDrive (or SharePoint) settings. If you are using a university or college OneDrive, you can't change those settings yourself.

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