Microsoft Forms Participant Information Sheet and Consent form

Hi Sophia,

Thanks for your reply to my query

So, I tried the Section part to insert my participant information sheet but for some reason it wont let me add my whole participant information sheet. It is quite detailed so maybe that why, I even tried doing in manually rather than copying and pasting and it still wont let me finish adding the whole document. When I do add text question type it wants me enter an answer but I don't need to enter one.

I'd appreciate if you could help me further

Dear Susannah McD,

Thank you for your update. I understand the frustration you're facing with the blank space appearing in the text questions.

To resolve this, I recommend using the "Choice" question type instead of "Text" for the information sheet sections. You can format the text in the "Choice" question and leave the answer options blank.

At last part, you can also add a simple option like "I have read the information."

This should display the text without the unnecessary answer input box. The question will appear in the form as just a static text block, which seems to be what you’re aiming for.

Alternatively, your idea with the Linktree QR code sounds like a creative workaround, especially if you want to provide separate access to the PDF document and the survey.

I hope one of these workarounds fits your needs! If these suggestions have been helpful to you, may I kindly ask that you provide a vote on my answer in the Microsoft Forms support community? Your feedback would be greatly appreciated and helps me improve future responses.

Thank you again for your time, and if you need anything else, feel free to reach out!

Best regards,

Community Moderator | Sophia

Hi Sophie,

Thanks for getting back to me

I've tried breaking up the information sheet into smaller sections with the text option but when I preview it there's a blank space there where you insert an answer and I don't want that.

I've seen many surveys done on forms which don't have this. My second option is a linktree QR code which will have two tabs one which is a pdf document of the information sheet and the other is the questionnaire.

Let me know if there's any other way to do this

Thanks,

Susannah

Dear Susannah McD,

Thank you for your update, and I’m sorry to hear you're encountering issues with adding the full participant information sheet.

Regarding your challenge, the text question type in Microsoft Forms has a character limit, which might be preventing you from adding the entire document. I recommend breaking up your participant information sheet into smaller sections and adding multiple "Text" question types for each section of the document.

To address the issue where it asks for an answer: You can leave the answer field blank if you're only using the text question to display the document content. This way, the form will still accept the question without requiring an input. Simply enter the text in the “Question” field, and you should be able to proceed without needing to add an answer.

If the document is still too lengthy or complex, another option would be to host the document on OneDrive or another cloud platform and include a link to it in your form, as the 2nd option I mentioned in my previous email.

Thank you for your time and patience, we hope you have a great day!

Best regards,
Community Moderator | Sophia

Dear Susannah McD,

Thank you for reaching out. I understand the challenge you're facing with adding a participant information sheet and consent form to your survey on Microsoft Forms. While it is not currently possible to upload a file directly within the form itself if the form is set to be anonymous, there are some workarounds you can try to include these documents:

1. Create a Section for Information and Consent:

• Start by creating a new section at the beginning of your form. This section can contain the text of your participant information sheet and consent form.
• You can use the "Text" question type to paste the content of your information sheet and consent form directly into the form.

• Use a Multiple Choice Question for Consent: After the information section, add a multiple-choice question to obtain consent. For example:
  • "Do you consent to participate in this survey after reading the information sheet?"
  • Options: "Yes, I consent" and "No, I do not consent".
  • Set this question as required to ensure participants cannot proceed without providing their consent.

2. Provide a Download Link:

• If uploading files isn't an option, you can host the documents on a cloud storage service (like OneDrive or Google Drive) and provide a link to download them in the text section of your form. So participants can review it before proceeding with the survey.

I hope these suggestions help you set up your survey effectively. If you have any further questions or need additional assistance, feel free to ask!

Best regards,

Community Moderator | Sophia