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Microsoft 365 Business Basic plan

Anonymous
2025-03-13T09:32:13+00:00

we are interested in the Microsoft 365 Business Basic plan ($6.00 per user/month). We would appreciate your clarification on the following questions:

  1. Does "User" refer to a single account/email? How many devices (Phone & Laptop) can be used per user?
  2. Our intended scenario is as follows:
    • We will subscribe with one email to install all Microsoft Office applications (Word, Excel, OneDrive) on one laptop.
    • For Microsoft Teams, we plan to install and sign in with the same email on multiple devices belonging to different individuals.
      Could you clarify the accessibility, storage availability for recordings, and ease of use for Teams meetings in this setup?
  3. What is the difference between "User" and "Employee" in the context of Microsoft 365 Business? Specifically, how do these terms affect the use of Microsoft Teams and OneDrive? Are there any limitations or distinctions in terms of access rights, storage, or sharing capabilities?
Microsoft 365 and Office | Subscription, account, billing | For business | Other

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  1. Anonymous
    2025-03-17T08:21:32+00:00

    Hi Tenaga Ahli, ITS,

    Good day to you.  I am just following up to check if you received my last response and have had a chance to review my suggestion. Please feel free to reach out if you need further assistance. I am happy to help you further. Thank you for your time and cooperation.

    Sincerely

    Albert |Community Moderator

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  2. Anonymous
    2025-03-13T11:33:47+00:00

    Hi Tenaga Ahli, ITS,

    Have a good day! Welcome to our forum community. Thank you for posting in our forum community. We will try our best to provide you with the information you need. Please find some clarification on your questions regarding the Microsoft 365 Business Basic plan below:

    A User refers to a single account/email, while an Employee refers to the person using the account. The Microsoft 365 Business Basic plan does not support desktop apps; you can access the Office apps from the web only : Microsoft 365 Business Basic | Microsoft 365 However, it allows access to these Office apps on up to five devices ( mobile and laptop for example 2 laptops and 3 mobile devices) per user or email address, including Teams. If you need desktop Office apps, you might want to consider Microsoft 365 Business Standard or Microsoft 365 Business Premium: Which Microsoft 365 plan is right for your business? - Microsoft Support

    Each user gets 1 TB of OneDrive cloud storage, which can be used to store Teams meeting recordings. This storage is sufficient for most business needs, but if you require more storage, you might need to consider upgrading to a higher plan.

    You cannot access these apps with a different email address. For a different user or email address, you will need a second license.

    Please note that our initial response might not resolve the issue right away. However, with your cooperation and more detailed information, we can work together to find a solution.

    Please feel free to let me know if there are any misunderstandings or concerns. 

    Sincerely

    Albert |Community Moderator

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