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Word - alternative way to insert additional TOC in the same document

Anonymous
2025-05-06T10:24:04+00:00

Hi,

We need to create a document that will have a main TOC that has level 1 listed like below:

But in certain chapters, the chapters will have their own next level TOC. For example in Financial statements, the first page of that chapter will have below TOC:

Then when it comes to 5.4 notes, it may have its own TOC in the first page of 5.4:

Based on my research, if I wish to create more than 1 TOC in the same document, the recommended way is to use insert / quick parts / fields method. This is a bit too advanced for the users who need to maintain this document, especially if the need to add or edit content that will affect the fields.

Is there another easy alternative way for users?

A quick idea is to create a table for each sub TOC and then use "Cross reference" to insert the numbered item / heading / page number?

Microsoft 365 and Office | Word | For business | Windows

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  1. Anonymous
    2025-05-06T10:43:33+00:00

    You can add a bookmark for each area you wish to create a new TOC for.

    Then edit the TIOC field code by adding \b BookmarkName to the field code.
    { TOC \o "1-3" \h \z \u \b bookmarkname }
    example:
    { TOC \o "1-3" \h \z \u \b SubTOC1 }

    Select the area in question.

    Insert, Bookmark
    add bookmark name (no gaps - hence "SubTOC1" or "54Notes" no characters like period.

    Add

    Add TOC at the start of your area.

    select the TOC

    shft+F9 to display field code

    add \b bookmarkname

    F9 to refresh TOC, "Entire table"

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  2. Suzanne S Barnhill 277.8K Reputation points MVP Volunteer Moderator
    2025-05-07T01:40:54+00:00

    In Outline view, selecting a heading selects everything after it up to the next heading at the same level.

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  3. Anonymous
    2025-05-06T13:58:53+00:00

    It seem easier to "bookmark" based on outline view. my previous search (a year ago), the method suggested is that I need to insert/bookmark the codes for Every selected headings that I want to include in the partial TOC. That is too much work. Using the outline method is much easier to control and maintained. And there is no need to "reveal codes".

    "code for Every selected heading" - incorrect, you add a Bookmark to the part of the document that includes the multiple headings you wish to do a partial TOC for.

    Only one bookmark - covering multiple headings.

    You can add another Bookmark for another part of the document - covering multiple headings.

    Not a Bookmark per Heading.

    If I read your comments correctly :)

    by the way, what do you mean by the Outline View to do the partial TOC?

    You can also use the Outline view to select the part of the document you wish to Bookmark covering multiple Headings; outline view is just a view, the content/bodytext is still there just filtered out :)

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  4. Anonymous
    2025-05-06T12:32:59+00:00

    Looks like it, never seen that site before, and as you can see with Fields such as TOC in Word it will need Code :)

    I learnt this bookmark method from Ms Barnhill's site many years ago. :)

    You don't need the whole page, just part of it :)

    have fun

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  5. Suzanne S Barnhill 277.8K Reputation points MVP Volunteer Moderator
    2025-05-06T12:00:15+00:00

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