HOW do I get word to let me merge two sets of tables? (Word online)

Anonymous

I'm using whatever is current for MS Word online in the current Windows.

I have 2 sets of data in a table (or tables) and just want to put them together. They’re organized the same and look the same.

All I want to do is have Word let me combine the two data sets, and so far the things I’ve tried doesn’t work. I can take the two sets of data and copy and paste the data the way the instructions say, but I keep ending up with 2 data sets.

I’ve wasted several hours trying different things recommended online, and so far nothing has worked, or it’s so convoluted I can’t figure out HOW to combine these things, or the instructions tell me to use tools I can’t even find.

Is there a simple, idiot-proof way to take a couple tables of Word data and as painlessly as possible put them together into a single table in MS Word?

[Moderator note: thread updated with version info (Word online / Word for the web)]

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

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14 answers

Stefan Blom 351.7K Reputation points MVP Volunteer Moderator

2025-05-11T18:56:27+00:00

For clarity, I have now updated the thread info (subject).
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Anonymous

2025-05-11T18:40:58+00:00

Ron, thanks for the update. Is this thread about tables in Word online? In that case, I missed that part. :-(

Stefan, yes. I missed and that probably make you miss it. First line of the first post by David. Sorry David.
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Stefan Blom 351.7K Reputation points MVP Volunteer Moderator

2025-05-11T17:51:30+00:00

Ron, thanks for the update. Is this thread about tables in Word online? In that case, I missed that part. :-(
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Anonymous

2025-05-11T17:30:21+00:00

Hi David, Thanks for the update. Glad you managed to to find a way. Apparently, tables online is not the same as with desktop Apps:

To join two tables in Word online, you'll need to copy and paste the data from one table into the other. There's no direct "merge" button like in the desktop version. This involves copying the rows and columns of the second table and pasting them into the first table. Here's a step-by-step guide:1. 1. Copy the second table: Select all the content of the second table you want to join and copy it (Ctrl+C). 2. 2. Insert rows/columns: In the first table, insert enough rows and/or columns to accommodate the pasted data. If the tables have the same structure, you can simply insert rows beneath the last row of the first table. 3. 3. Paste the content: Paste the copied content into the newly inserted rows/columns within the first table (Ctrl+V). 4. 4. Delete the second table: Once the data is pasted, you can delete the second table. 5. 5. Adjust formatting:

You may need to adjust column widths and other formatting to ensure the tables are aligned as desired.
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Stefan Blom 351.7K Reputation points MVP Volunteer Moderator

2025-05-11T17:26:26+00:00

I am glad you have got the problem sorted.

For possible future use, consider the ideas below. :-)

In Word, a table is always followed by a paragraph mark (if you display nonprinting characters). However, depending on the size and position of the table, the paragraph mark may be on the following page.

Since you didn't see a paragraph mark, maybe you didn't see the contextual table ribbon tabs, either? These are called Table Design and Table Layout. See the screen shot below.

If you didn't see the contextual Table and Table layout tabs on the ribbon, possibly you didn't have a table at all. Maybe it was a document formatted in newspaper style columns?
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