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hot key auto insert image to word document

Anonymous
2025-07-07T04:39:29+00:00

i have a PNG image saved on my macbook pro, that i will use over and over, rather than inserting image each time pasting, i want to add on the memory holding a few keys that will auto insert that PNG. image on to my word document.

I have been through the settings and tried, but it did not stick, i acheived the have written words, eg my name be pasted on, but not the image, can anyone help ?

thank you

Microsoft 365 and Office | Word | For home | MacOS

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  1. Bob Jones AKA CyberTaz MVP 435K Reputation points
    2025-07-07T15:38:53+00:00

    DeanH has the right idea but his suggestion sounds like it's based on Word for Windows — AutoText is not included on the Ribbon in Mac Office programs. It is available from the Insert menu, though, so the steps are:

    1. Insert the image into a document
    2. While the image is selected go to Insert> AutoText> New
    3. Give the image a name [max 32 characters but I recommend far fewer & cannot begin with a number]
    4. Click OK

    To insert it into a document in either of 2 ways:

    1. Go to Insert> AutoText> AutoText
    2. Select it from the list & click Insert

    or

    Assign a Keyboard Shortcut to the item:

    1. Go to Tools> Customize Keyboard
    2. Select the Building Blocks category
    3. Select your AutoText item
    4. Click in the Press new keyboard shortcut field & do exactly that*
    5. Click the Assign button

    Verify that you are not replacing an assignment you'd prefer to keep. Also note that the combination you use cannot include only the Shift or Option key or a combination of those 2

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  2. Anonymous
    2025-07-07T13:27:38+00:00

    Have you tried AutoText?
    Not sure if different on a Mac, the following is for Windows PC.

    Add the Image as usual into a document.

    Select the image and at least one paragraph.

    Insert ribbon.

    Text group.

    AutoText

    Save Selection to AutoText gallery.

    Next time you want to insert it, it should be right there in your AutoText listing :)

    Good Luck :)

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  3. Anonymous
    2025-07-07T16:02:46+00:00

    If the Mac version autocorrect does not allow the insertion of imagery, like it does on the Windows versions, by replacing a keyword with the image, that's another good reason not to use the Mac. Autocorrect on the Windows versions is a very powerful tool.

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  4. Anonymous
    2025-07-07T15:52:55+00:00

    :)
    I did say right at the start I don't have Mac and the following was for Windows PC :)

    Thanks for the Mac instructions :)

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  5. Anonymous
    2025-07-07T12:07:28+00:00

    Hi,

    Welcome to Microsoft Community

    I understand you want to add on the memory holding a few keys that will auto insert PNGs.

    Word itself doesn't have a quick function to insert pictures. Only the AutoCorrect function can replace text.

    Since you are on a Mac computer, I suggest you try using AppleScript to achieve what you need. You can consult with Apple support for more information on AppleScript.

    Automate tasks using AppleScript and terminal on Mac - Apple Support

    Disclaimer: This is a non-Microsoft website. The page appears to be providing accurate and safe information. Watch out for ads on the site that may advertise products frequently classified as PUP (Potentially Unwanted Products). Thoroughly research any product advertised on the site before you decide to download and install it

    I hope this help answer your issue. Feel free to post back if you need any further assistance.

    Best regard,

    Xavier

    Microsoft Community Support Specialist.

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