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When collecting responses to a Microsoft Form, will it be possible to have the field show the display name as well?

Anonymous
2025-05-12T19:33:59+00:00

When creating a new Form and the option to record name is selected, can there be an enhancement that will capture the display name of a user as well? We often have users where their first and last name will differ from their display name, which is their preferred way of being referenced. This can also work when they initially click on the Form to fill it out and they can be greeted by their display name instead.

Microsoft 365 and Office | Microsoft Forms | Other

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  1. Anonymous
    2025-05-28T17:02:50+00:00

    This topic has also been discussed in the thread linked below; however, there is no indication of whether any changes are planned:

    Which Name does MS Form record when Record Name is selected | Microsoft Community Hub

    I would like to request the option for Microsoft Forms to record a user’s display name—rather than their first and last name—when the “Record name” setting is enabled.

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  2. Anonymous
    2025-05-13T12:15:09+00:00

    This is not the case though. I have that option selected and have been testing this with users. If a Robert Smith submits a Form and his display name is Bobby Smith, the response will always show Robert Smith when viewing the responses in both the browser and the Excel export. It always shows what is designated as the users First and Last name in the fields and doesn't include the Display name.

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  3. Anonymous
    2025-05-13T10:01:36+00:00

    Hello David,

    Thank you for posting to the Microsoft community.

    I understand you want the field show to display name when collecting responses from a Microsoft Form. I'll be providing answers to your questions.

    If you set a form to require respondents to sign in with their Microsoft account, the respondent's display name will be automatically captured, and it will appear in the response data. The display name of the person who filled the form will be included in the responses along with the answers. To be able to collect the display name of a respondent without manually entering it, do this:

    1. Open your form in Microsoft Forms.
    2. Go to the Settings

    3.Under Who can fill out this form, select "Only people in my organization can respond". This ensures that only authenticated users (people within

    your organization who are signed in) can respond.

    1. Make sure “Record name” is selected. This will automatically capture the user’s display name (based on their Microsoft 365 account) along with their responses.

    If you're dealing with external users and still want their names, you can simple add a "Text question" for them to enter their name. In your form, add a Text question that indicates the user to fill in their display name. This way, even if the form is anonymous, you can still collect the names manually as part of the response.

    Best Regards,

    Favour | Microsoft Community Support Specialist

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