A family of Microsoft word processing software products for creating web, email, and print documents.
Here is Greg Maxey's page with 8 different methods to do this: Repeating Data (or populating multiple like fields)
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I want to create a template for an existing document so that every time I open it, I can fill in data in one place so that it finds and replaces words.
For example, my document has <Name1> <Name2> <LastName> <State> and more. Is there some way where I can easily list John, Jane, Harris, Texas, press enter, and then it finds and replaces automatically?
I know how to use Find & Replace, but its awfully tedious since I have to enter different people many times a day.
A family of Microsoft word processing software products for creating web, email, and print documents.
Answer accepted by question author
Here is Greg Maxey's page with 8 different methods to do this: Repeating Data (or populating multiple like fields)
Answer accepted by question author
Here is my page that goes into more detail about using the Document Property Content Controls or other Mapped Content Controls to repeat data. This is #7 in Greg's list.
Answer accepted by question author
As you see from the replies, there are a number of ways to do this. One way is to first create an Excel file and store the data (names, addresses, etc.) in the file. Next, create a Word document with the text and placeholders for the data. Then, you link the Word document to the Excel file to automatically populate the placeholders with data from the Excel file.
There are also several videos that describe how to merge Excel data with a Word document. See
https://www.youtube.com/watch?v=g3_2QrfJTJw
https://www.youtube.com/watch?v=CrgQkz3JIzY
Word also has a Mail Merge wizard you can use. Click on the Mailings tab on the ribbon, and then click on the Start Mail Merge icon. You see the Step-by-step Mail Merge wizard at the bottom of the dropdown.