How can I send an mail to a MS Teams invite list?

Hi There,

The "email all attendees" button is a premium feature. The free version of Microsoft Teams is designed primarily as a chat and video conferencing platform for personal use, which means it doesn't have the deep integration with a full email client that you get with the paid, enterprise versions of the software. That robust, connected calendar and email system is part of the value provided by a business subscription.

Since we can't make that magic "Email Attendees" button appear in the free version, here’s how you can achieve the same goal:

Manually Copy the Meeting Link

This is the quickest way to share the joining information.

Go to your Calendar in the left sidebar of Teams.

Click the meeting you've scheduled.

Look for the chain-link icon that says Copy link and select it.

Now, open your personal email account (like Gmail, Outlook.com, etc.), create a new email, and paste that link to invite everyone.

Use the Meeting Chat

Once the meeting is set up, a dedicated chat space is automatically created for it within Teams. This is the intended communication method within the free app.

Open the meeting in your calendar.

Go to the Chat tab.

You can type any updates or messages there, and everyone invited (once they open the invite in Teams) will see it. It acts like a group text for your meeting.

Manually Copy Email Addresses

If you absolutely need to send an email from your personal email client for record-keeping, you'll need to manually grab the addresses.

Open the meeting event in your Teams calendar.

Highlight and copy the list of email addresses you entered in the "Invite attendees" field.

Paste them into the To/CC/BCC field of a new email draft in your email application.

It's a little less streamlined than what you're used to, but these workarounds will help you keep everyone informed using the tools available in the free version!

Let me know how it goes, Happy to help!

In Microsoft Teams, sending an email directly to a list of invitees from a calendar invite is not a built-in feature, especially in the free version. However, you can manually send an email to the invitees by following these steps:

1. Create a Meeting: Schedule a meeting in Microsoft Teams and add all the participants you want to invite.
2. Copy Invitees: After scheduling, you can copy the email addresses of the invitees from the meeting details.
3. Send Email: Open your email client (like Outlook or any other email service) and create a new email. Paste the copied email addresses into the recipient field and send your message.

Alternatively, if you are using a business account, you might have the option to send meeting details directly via email from the Teams calendar, but this feature may not be available in the free version.

For more advanced integration with email and calendar, consider connecting your existing email service with Teams, which may provide additional functionalities.

References:

• Integrating your business email with Microsoft Teams