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How can I query inbox to get total number of email from a specific individual?

Vinod Sharma 0 Reputation points
2025-11-20T18:51:01.8366667+00:00

I am trying to determine exact number of unique emails from a specific client. I can type name in the search bar - but don't a number when I select the entire set of emails.

Outlook | Windows | New Outlook for Windows | For business
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  1. Vasil Michev 126.8K Reputation points MVP Volunteer Moderator
    2025-11-20T19:22:32.35+00:00

    If you are using New Outlook, there's a little trick to get the number. As you have noticed above, selecting all messages returned in the search query will not reveal the count, you will see "All search results selected" instead. If you however deselect one of the items returned by the search by ticking of the checkbox next to it, the count will actually be shown.

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  2. AI answer

    2025-11-20T18:51:30.4433333+00:00

    To query your inbox for the total number of emails from a specific individual in Outlook, you can use the search functionality effectively. Here’s how you can do it:

    1. Use the Search Bar: In the Outlook search bar, type the email address or name of the individual you are interested in. For example, you can enter from:email@example.com or from:"Client Name".
    2. View the Results: Once you perform the search, Outlook will display all emails from that specific individual.
    3. Count the Emails: While Outlook does not provide a direct count of emails in the search results, you can scroll to the bottom of the list to see how many emails are displayed. Alternatively, you can select all emails (Ctrl + A) and check the count in the status bar at the bottom of the Outlook window, which may show the number of selected items.

    If you need a more precise count, consider exporting the emails to a CSV file or using a script with PowerShell to count them programmatically.

    Unfortunately, the built-in search does not provide a direct count feature, but the methods above should help you determine the number of unique emails from a specific client.

    AI-generated content may be incorrect. Read our transparency notes for more information.

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