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How to save a document made in Microsoft 365...

Jill Rowlan 45 Reputation points
2026-03-29T23:06:35.39+00:00

This may be confusing. I have Microsoft 365 at home to so occasional transcription. I also occasionally do transcription at work but the computer I am currently working on doesn't have the "transcribe" ability on it. Our IT dept won't add it. Anyway, I can sign into MY Microsoft 365 on the computer at work but I can't seem to save it to that computer. It will only save to my personal One Drive (not my work One Drive). How can I save the document to my work computer?

Microsoft 365 and Office | OneDrive | For home | Windows
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AI answer

2026-03-29T23:06:43.48+00:00

To save a Microsoft 365 document to the work computer instead of only to personal OneDrive, use Save As / Save a Copy and choose a local folder on that PC.

Steps (from any Office app like Word):

  1. Open the document while signed in to Microsoft 365.
  2. Select File > Save As (or Save a Copy, depending on what you see).
  3. In the Save dialog, choose a local location on the work computer:
    • Select This PC, then pick an existing folder, or
    • Select Browse, then navigate to a folder on the C: drive or another local/network folder allowed by IT.
  4. Enter a file name and select Save.

This saves a separate copy of the document directly on the work computer, independent of personal OneDrive. If the file is currently stored in OneDrive, using Save As / Save a Copy to This PC is the supported way to place it on the local machine.

If the work computer is locked down so that only certain folders are writable, choose one of those allowed folders when using Browse.

References:

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