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Sync Addresses from OneDrive to Outlook

JL PCP 20 Reputation points
2026-04-29T08:41:25.9266667+00:00

HI there, I have shared documents with a group of people and expected to be able to email them too, but I don't have their addresses. As I don't use the apps, I'm at a bit of a loss on how to sync both platforms as they are both the same account. I don't have a note of their emails in any other way.

Can anyone help?

Outlook | Web | Outlook.com | Email
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Chloe-L 13,665 Reputation points Microsoft External Staff Moderator
2026-04-29T17:53:25.9366667+00:00

Hi JL PCP,

Thank you for reaching out! I completely understand the desire to streamline communication, especially when working between OneDrive and Outlook on the web.

At the moment, when a document is shared from OneDrive, the recipients’ email addresses are not automatically saved to Outlook contacts. However, you can still easily view and reuse those email addresses directly from the sharing settings of the document.

Here’s how you can find them:

  • Open OneDrive on the web and open the document you shared.
  • Select Share > More options ( … ), and select Manage access.
  • In the panel that opens, check the People or Links section to see the email addresses of everyone who has access.
  • Open Outlook on the web in another tab.
  • You can then copy the email addresses to compose a new message or add them to your People (Contacts) for future use.

I hope this helps you quickly reconnect with your group. Please feel free to let me know if you need any further assistance!

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  1. AI answer

    2026-04-29T08:41:38.6733333+00:00

    Email addresses of people who can access a OneDrive file are not automatically synced into Outlook contacts, and there is no way to recover or list their email addresses from OneDrive sharing if they were only ever added there and not stored elsewhere.

    To email the same people again, use the existing sharing entry instead of trying to sync addresses:

    1. Go to OneDrive on the web and locate the shared file or folder.
    2. Select the item, then select Share.
    3. In the sharing dialog, type the name of the Outlook group or family group (if that’s how it was shared) in Enter a name or email address and send from there, or copy the sharing link and send it manually to people whose addresses are known.

    For future use, when sharing from OneDrive, type a group name (for example, an Outlook group or Family group) rather than individual addresses. That way, the group is available in Outlook for email conversations, and files can be attached or shared with that group from Outlook:

    • In OneDrive, select the file/folder → Share → in Enter a name or email address, enter the Outlook group name (for example, “Soccer team”) or Your family, then send.
    • In Outlook (classic or web), start a new message, put that group in the To line, and attach or share files from OneDrive using Attach → Browse cloud locations or Attach File → OneDrive/Group Files.

    There is no supported feature in the provided information that backfills or exposes the individual email addresses from existing OneDrive share permissions into Outlook contacts.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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