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How can I restrict users to only see items they submit within a sharepoint list?

Tevon2.0 1,106 Reputation points
2023-02-22T15:41:35.64+00:00

How should I go about ensuring that when users access my SharePoint list that they can ONLY see the items that they submitted into the list. Owners of course being the only exception to the rule. I will have users insert items via a form that will update the list however I only want users to see their own forms.

Microsoft 365 and Office | SharePoint Server | For business
Microsoft 365 and Office | SharePoint | Development
Microsoft 365 and Office | SharePoint | For business | Windows
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  1. Xyza Xue_MSFT 30,176 Reputation points Microsoft External Staff
    2023-02-23T02:47:04.91+00:00

    Hi @Tevon2.0 ,

    You want to implement that users only see items they themselves have submitted to the list, but owners can see everyone's items.

    You can grant edit and below permissions to users who are only allowed to see their own submitted items. Users granted full control permissions can see everyone's items.

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  1. Koti 191 Reputation points
    2023-07-10T09:01:57.4833333+00:00

    Not sure how above settings are worked for individual item security. May be the list already configured with item level security as below. Else users with read can see all items as per my knowledge..

    List settings > Advanced settings

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    7 people found this answer helpful.
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  2. Phatak, Balachandra 0 Reputation points
    2025-06-17T06:07:31.61+00:00

    thanks a lot for solution

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