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Planner features compared to SharePoint lists

john john Pter 1,065 Reputation points
2024-01-14T19:55:09.62+00:00

We want to have a project management tool inside our Office 365. And we are not sure if we should use Planner or SharePoint lists. now I have more than 10 years of experience in SharePoint, but never used Planner before. so are those features available in Planner: -

  1. Can we customize the planner task statuses options, beyond the built-in options?
  2. Can we add more columns inside the Planner tasks?
  3. When creating a planner task can we define custom permissions? For example, can we define that only the Assigned To user can view the task or can edit it? and after submitting it, only the user manager can approve or reject it?
  4. In SharePoint lists doing the permissions and approvals (as mentioned in point 3) is available, but SharePoint lists can only have up to 50,000 items with unique permissions, so in planner do we have the same limitation of the number of tasks that can have unique permissions?
  5. Can we customize the planner interface using Power Apps?

Thanks in advance for any help.

Microsoft 365 and Office | SharePoint | For business | Windows
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  1. AllenXu-MSFT 24,951 Reputation points Moderator
    2024-01-15T08:12:40.28+00:00

    Hi @john john Pter,

    1. Can we customize the planner task statuses options, beyond the built-in options?
    • No, Planner does not support customizing task status options beyond the built-in options.
    1. Can we add more columns inside the Planner tasks?
    • No, Planner does not support adding more columns inside tasks beyond the built-in options.
    1. When creating a planner task can we define custom permissions? For example, can we define that only the Assigned To user can view the task or can edit it? and after submitting it, only the user manager can approve or reject it?
    • No, Planner does not support defining custom permissions for tasks. Permissions are inherited from the underlying Office 365 Group.
    1. In SharePoint lists doing the permissions and approvals (as mentioned in point 3) is available, but SharePoint lists can only have up to 50,000 items with unique permissions, so in planner do we have the same limitation of the number of tasks that can have unique permissions?
    • Planner does not have a limitation on the number of tasks that can have unique permissions, as permissions are inherited from the underlying Office 365 Group.
    1. Can we customize the planner interface using Power Apps?
    • No, Planner does not support customizing the interface using Power Apps.

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  1. Azar 29,520 Reputation points MVP Volunteer Moderator
    2024-01-14T21:31:53.84+00:00

    Hey
    @john john Pter

    Lemme try to help ypou figure this firstly planner is cool for simplicity - it's got set task statuses and a straightforward layout. SharePoint, on the other hand, is the customization king hehe. You can tweak task statuses, add columns and keep the customizations going on detailed permissions. If you're after that fine-tuned control, SharePoint is your buddy. Plus, no worries about unique permissions limits like in Planner.

    So, answering your question, If you want more control, SharePoint is your playground. If you're all about keeping it easy, Planner's got your back.

    If this helps kindly accept the answer thanks much.

    1 person found this answer helpful.

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