I want to use RAG and LLM for deploying conversational experience leave application. How do i create different representative documents ?

@Dinesh Rampal

Thanks for reaching out to us, could you please share more details about your pilot project and the related test documents you mentioned?

I can provide you some basic ideas, if you can share more information, community experts may provide further help.

Define Document Types

Identify the types of documents you’ll need. Here are some suggestions:

• Leave Policy Document
• Leave Application Template
• Frequently Asked Questions (FAQ) Document
• Sample Leave Applications

Create Sample Content for Each Document

A. Leave Policy Document

Title: Leave Policy Overview

**Company Leave Policy Overview**

1. **Types of Leave**
   - Sick Leave
   - Vacation Leave
   - Personal Leave
   - Maternity/Paternity Leave

2. **Eligibility**
   - Full-time employees are eligible for leave after 3 months of employment.

3. **Application Process**
   - Employees must submit a leave application at least 2 weeks in advance.
   - For sick leave, notify your supervisor as soon as possible.

4. **Documentation Required**
   - A doctor's note for sick leave exceeding 3 days.
   - Approval from a supervisor for vacation leave.

5. **Leave Balance**
   - Employees can carry over a maximum of 5 unused vacation days to the next year.

B. Leave Application Template

Title: Leave Application Form

**Leave Application Form**

**Employee Name:** _______________________________________

**Employee ID:** _______________________________________

**Leave Type:** (Circle one)
- Sick Leave
- Vacation Leave
- Personal Leave
- Maternity/Paternity Leave

**Start Date of Leave:** ________________________

**End Date of Leave:** ________________________

**Reason for Leave:** ______________________________________

**Contact Information During Leave:** ________________________

**Signature:** _______________________   **Date:** __________

C. FAQ Document

Title: Leave Application FAQs

**Leave Application Frequently Asked Questions (FAQs)**

1. **How do I apply for leave?**
   - Fill out the Leave Application Form and submit it to your supervisor.

2. **What is the notice period for leave?**
   - A minimum of 2 weeks notice is required for most leave types.

3. **Can I change my leave dates after submission?**
   - Yes, but you must notify your supervisor as soon as possible.

4. **What happens if my leave is denied?**
   - You can discuss alternative options with your supervisor.

D. Sample Leave Applications

Title: Sample Leave Applications

**Sample Leave Application - Sick Leave**

[Employee Name: John Doe]
[Employee ID: 12345]
[Leave Type: Sick Leave]
[Start Date: October 1, 2024]
[End Date: October 5, 2024]
[Reason: Flu, doctor’s note attached]
[Contact: john.doe@example.com]

---

**Sample Leave Application - Vacation Leave**

[Employee Name: Jane Smith]
[Employee ID: 67890]
[Leave Type: Vacation Leave]
[Start Date: December 1, 2024]
[End Date: December 10, 2024]
[Reason: Family trip planned]
[Contact: jane.smith@example.com]

Format the Documents

Make sure to format the documents clearly. Use headings, bullet points, and tables for organization. Save each document as a separate file (e.g., .txt, .docx, or .pdf) for easy uploading to Azure AI Studio.

Upload to Azure AI Studio

Once you have your documents prepared:

1. Access Azure AI Studio.
2. Create a new project for your leave application system.
3. Upload the representative documents you created.
4. Set up your RAG architecture to ensure that your LLM can retrieve and generate responses based on these documents.

Please let us know more details for your application. I hope this helps.

Regards,

Yutong

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