Outlook 2010/2016/2019 Auto Archive

JeffYang-MSFT

Thank you for that information! Is there a way to keep users from switching Archive all folders according to their AutoArchive settings and Archive this folder and all subfolders? I don't want users to be able to turn that off. Also would Outlook 2019 templates work on Server 2012 r2?

Thanks again!

Hi @AAdams876 ,

Did you enable the AutoArchive setting below?

If so, according to the Setting Description, it is normal that the AutoArchive setting in your Outlook desktop would greyed out. I also did the same tests in my Outlook, when we checked the "Delete expired items" or "Permanently delete old items" in the AutoArchive setting of GPO, all the AutoArchive settings in Outlook desktop client will grey out.

And if we checked the “Archive or delete old items” option, you will see the AutoArchive settings in Outlook desktop like below:

Usually each Outlook folder has its own Archive setting, if you would like to apply AutoArchive setting to all the folders, you can try the "Apply these settings to all folders now" option.

As I know, there might be several factors which could cause Outlook AutoArchive feature not work, for example, wrong settings, damaged archive.pst and others.
In order to conduct further researches on your issue, it is suggested for you to check your AutoArchive settings again. After the configuration, you could manually run the AutoArchive feature from the Outlook desktop client(File > Mailbox Settings > Clean up old items > Archive all the folders according to their AutoArchive settings > OK) for the first time, so that we can make sure the Archive location and datafile is fine. And then, you could check if this feature could work normally in the next operating cycle.

Hope this can be helpful.

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Hi @AAdams876 ,

Thanks for your reply.

Is there a way to keep users from switching Archive all folders according to their AutoArchive settings and Archive this folder and all subfolders?

As I know, I'm afraid it is impossible to achieve that. The AutoArchive feature in Outlook desktop client is a client- based and user-oriented features, users can configure which email folder to be archived on their own. I tried some search and tests but have not found any registry value which could help us restrict that. If you really would like that, may be you could try to restrict it from the server side, for more information pleas check: Retention tags and retention policies in Exchange Server.

Would Outlook 2019 templates work on Server 2012 r2?

According to the official document, Server 2012 r2 is not in the Supported Operating System list.

Hope this can be helpful.

If an Answer is helpful, please click "Accept Answer" and upvote it.
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Hi,

I am searching of my PST file for Outlook in my Laptop but there is no drive shown in it instead of Map Drive. I could't see the local drive where it could be?

Secondly, if i have succeeded to find the local drives then how can i archiving my outlook emails?