9,752 questions
A keyboard shortcut like Ctrl+ or Ctrl- would be really appreciated.
Think about the power users, they make or break software !
How to Expand all / Collapse all in Outlook 2023?
![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(0, 85%, 10%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3ETK%3C/text%3E%3C/svg%3E)
Thanu Krishnan
15
Reputation points
Hi,
Is there a way to collapse all and expand all emails in the Inbox?
Thank you,
Thanu
Outlook | Windows | Classic Outlook for Windows | For business
{count} votes
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ChristyZhang-MSFT 26,126 Reputation points Microsoft External Staff2023-10-02T05:09:50.7633333+00:00 Hi @Thanu Krishnan ,
Just checking in to see if above information was helpful. If it is useful, would you mind marking the helpful post as an answer? Which would benefit others who also has similar issues in forum.
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![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(25.6, 72%, 12%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3ETL%3C/text%3E%3C/svg%3E)
Thomas Lagarde 5 Reputation points2025-03-18T12:59:51.6733333+00:00 -
ChristyZhang-MSFT 26,126 Reputation points Microsoft External Staff
2023-09-27T02:23:35.51+00:00 Hi @Thanu Krishnan ,
Welcome to our forum!
As i know, in Outlook desktop client, based on the Arrange by settings, emails in Inbox are grouped. We can click on the Icon on the left of the group name to collapse or expand the email.
If you have issue in New Outlook for Windows and didn't see the above options as shown in Legacy Outlook, as i know, the above feature is not available in New Outlook for Windows.
Please kindly understand that many functions are not designed at present. To get this feature more quickly, I have found a post in feedback collection website and you could vote for it. Many features of our current products are designed and upgraded based on customers’ feedback. You can also make suggestions on that website and hope Microsoft will notice this in the future. Thank you for your understanding and support.
If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.
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David Braun 5 Reputation points2024-04-11T16:21:47.64+00:00 In the Legacy Outlook, the Sort function was very helpful for finding specific, known e-mails that were harder to locate with the Search function. For example, Sort for From:, then Collapse All, would allow a search in the InBox for all the e-mails in a particular sort. The New Outlook, allows the Sort function, but not the Collapse All or the Search of sorted groups. It would be great to have the ability to search through the sort results.
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![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(172.8, 6%, 26%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3EPR%3C/text%3E%3C/svg%3E)
Pam Rodriguez 5 Reputation points2024-08-08T18:10:33.0233333+00:00 I agree, I miss being able to collapse the groups and select them to delete mass emails, it made it very easy to control the size of my mailbox
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![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(57.599999999999994, 33%, 15%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3EGH%3C/text%3E%3C/svg%3E)
Gabi Helfert 0 Reputation points2025-04-09T10:22:52.7866667+00:00 The link doesn't work. And I also need this feature. Having all e-mails collapsed when arranging by subject is driving me nuts.
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