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How can I Export Archive Exchange Mailboxes to PST?

Anubhuti 40 Reputation points
2025-01-07T08:32:32.44+00:00

I had previously archived a few mailboxes on the Exchange server to store as a backup. Now I want to export all the mailboxes on the server (including the archived ones) to PST. I know I can use the PowerShell cmdlets to do so. But I am looking for a more straightforward method.

Exchange | Exchange Server | Other
Exchange | Exchange Server | Management
Exchange | Other
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  1. Anonymous
    2025-01-08T02:08:03.4666667+00:00

    Hi, @Anubhuti

    The answer to Zafer KAYA is very detailed.

    If you prefer a graphical interface, you can also use the following method to export from a mailbox to the PST. If you have a large number of mailboxes, this may require performing this operation multiple times.

    Note that this operation requires priority assignment of the Mailbox Import Export role.

    More information can be found at Procedures for mailbox exports to .pst files in Exchange Server | Microsoft Learn

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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  1. Zafer KAYA 90 Reputation points MVP
    2025-01-07T11:24:52.44+00:00

    Prerequisites:1. Ensure you have Exchange Organization Management role permissions

    1. Configure the Mailbox Import Export role if not already done

    Here's the step-by-step process:

    1. Enable Mailbox Export Feature (one-time setup):
    • Open Exchange Management Shell (PowerShell)
    • Run this command:Prerequisites:
    • New-ManagementRoleAssignment -Role "Mailbox Import Export" -User "your_admin_account"
    1. Export via Exchange Admin Center:
    • Log into Exchange Admin Center (EAC)
    • Go to Recipients > Mailboxes
    • Select the mailboxes you want to export
    • Click "..." (More options) > Export to PST
    • Choose export options:
      • Include archived mailboxes
        • Select specific folders or entire mailbox
          • Choose export location
          • Start the export
    1. Alternative Method - eDiscovery:
    • Go to Compliance Admin Center
    • Create new eDiscovery case
    • Add the mailboxes to export
    • Create and run search
    • Export results as PST
    • Export via Exchange Admin Center:
    • Log into Exchange Admin Center (EAC)
    • Go to Recipients > Mailboxes
    • Select the mailboxes you want to export
    • Click "..." (More options) > Export to PST
    • Choose export options:
      • Include archived mailboxes
        • Select specific folders or entire mailbox
          • Choose export location
          • Start the export
          • Alternative Method - eDiscovery:
          • Go to Compliance Admin Center
          • Create new eDiscovery case
          • Add the mailboxes to export
          • Create and run search
    • Export results as PST
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