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howto manage calendars when employee leave the organisation

Fabien MILOCHEVITCH 21 Reputation points
2021-03-04T12:32:42.427+00:00

Hello, is there a best practice for managing calendars of leaving employees ? Is there a way to change the owner of a calendar so that the new employee can modify appointments taken by the former employee ? and of course keep sharings

Exchange | Exchange Server | Management
Exchange | Exchange Server | Management

The administration and maintenance of Microsoft Exchange Server to ensure secure, reliable, and efficient email and collaboration services across an organization.

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  1. Andy David - MVP 160.2K Reputation points MVP Volunteer Moderator
    2021-03-04T12:37:15.807+00:00

    There is currently no way to change the organizer. Its been a long time ask, hopefully one day:
    https://www.slipstick.com/outlook/change-meeting-organizer-outlook-meetings/

    The meetings will need to be cancelled and recreated by the new owner
    If the original owners mailbox is still around and enabled, the admin can cancel the meetings using powershell

    https://learn.microsoft.com/en-us/powershell/module/exchange/remove-calendarevents?view=exchange-ps

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  1. Kai Yao 37,786 Reputation points Moderator
    2021-03-05T06:45:38.46+00:00

    Hi, @Fabien MILOCHEVITCH

    You may run this command to assign owner permission on the calendar to other employees to enable them to manage the appointments. 

    Add-MailboxFolderPermission -Identity ******@contoso.com:\Calendar -User ******@contoso.com -AccessRights Owner

    The new employee may update, delete the existing appointments and create new appointments in the calendar.
    However the owner of the existing and newly created appointments would remain to be the leaving employee since he or she is the owner of the mailbox and calendar.

    If you are using Outlook, the detailed steps to open the shared calendar are introduced in this link: Open another person's Exchange Calendar
    If you are using OWA, the calendar can be accessed via Calendar>right click on "Other calendars">select "open calendar">enter the leaving employee's mailbox in "From directory" field.

    If the response is helpful, please click "Accept Answer" and upvote it.
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    2 people found this answer helpful.

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