Append-only comments in Document set only keeps latest comment

OF_SPH 21 Reputation points
2022-01-18T08:29:26.587+00:00

Hi guys,

I created a document library with a document set content type in SP 2013.
I added an "append only comment" from the site columns since it is not possible to create one from a document library.

However when i save comments on the document set, only the latest comment is saved (or at least displayed)
I suspect it is related to the version of the document set is not changing when I update the document set data

Can anyone get the same error ?

Microsoft 365 and Office | SharePoint Server | Development
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  1. Yi Lu_MSFT 17,616 Reputation points
    2022-01-19T08:05:48.207+00:00

    Hi @OF_SPH
    Yes your suspect is correct.

    The SharePoint "Append Changes to Existing Text" column is a HACK implemented by the SharePoint team, in reality it's just an ordinary text field, but where the rendering is grapping the text from previous versions and using these to create what appears to be a functioning append text field. So the field is very dependend on the prior versions to exist (you can try deleting a version or an item/document with text on it and see that part disappear from the total text). Unfortunately versioning hasn't been implemented for folders and because document sets are just glorified folders not for document set either, there is always only the current version (1.0).

    So this combination things result in "Append Changes to Existing Text" not working with folders and document sets.

    Actually, per my test, we could use "append only comment" column in documents ("1111.txt" in my example):

    166302-image.png

    However, when it comes to document set "luyitest", it does not work:

    166120-image.png


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  1. OF_SPH 21 Reputation points
    2022-01-19T08:52:17.987+00:00

    Hi @Yi Lu_MSFT Thanks for your quick feedback. Yes it works also for me on documents.
    A bit disappointed but well...

    Have a nice day :)

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